SAP Knowledge Base Article - Public

1421100 - Vacation Time Account Balance Not Updated Despite Approval of Absence Request


Vacation time account balance for a particular employee is not updated in the employee details, even after the absence request has been approved.


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Reproducing the Issue

  1. Go to Time Administration work center.
  2. Select Employees view.
  3. Select the employee who has requested vacation leave, and the request has been approved by the manager.
  4. Click Edit button.
  5. Navigate to General tab, where remaining vacation days are not deducted under Time Accounts.


To deduct from the vacation account balance, it's essential to assign a work schedule to the employee because the balance is calculated based on the work schedule.


Assign a work schedule to an employee by the following steps:

  1. Go to Time Administration Work Center.
  2. Select Employees View.
  3. Search for the employee and select them.
  4. Click Edit button.
  5. Go to Time Profile tab.
  6. Select the Work Schedule sub tab.
  7. At this point, the user can choose to assign either a predefined work schedule or create an individual/customized one.
    1. For individual one,  select 'Handle Holidays as' Average Values from the dropdown menu. After that, click the 'Add Row' button in the Individual Work Schedule section to assign the work schedule.
    2. For predefined one, select a Time Model. If there is no predefined time model available follow the below steps:
      1. Go to Time Models view.
      2. Create at least one periodical model that can be used.
  8. Click Save button. This action will save the work schedule in the employee's time file, and subsequently, the vacation account balance can be updated through the posting process.


Vacation Time balance, Approval of Absence Request,  Time Balance , KBA , deducted , SRD-HR-TLM , Time and Labour Management , How To


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