SAP Knowledge Base Article - Public

1468279 - 'Leave Available (as of today)' Field in Leave Request Shows Incorrect Balance or No Balance is shown

Symptom

Field Leave Available (as of today) in employee's Leave Request is incorrect, which is reflecting total account balance available for the entire year or doesnt not show any Balance.

Environment

 SAP Business ByDesign

Reproducing the Issue

  1. Go to work center Home.
  2. Select view Self Services and select radio button Self services Overview. 
  3. Select the link New Leave Request under section Time
  4. Check the balance of Leave Available (as of today).

Note that this field may show the total entitled leave balance whole year rather than accrued leave balance until today, Or it may not show any balance.

Cause

The reason for displaying the entitled balance whole year in the field is the posting type configured for the time account rule in Business Configuration.

Resolution

In order to show leave balance accrued until today rather than the end of year, you need to change the time account rule in Business Configuration:

  1. Go to work center Business Configuration.
  2. Select Overview view.
  3. Select Show All Activities.
  4. Search for the Activity Time Account.
  5. Click Time Account used for employee's paid time-off.
  6. In popup window, click link Maintain Time Account Rules. There you can choose the time account rule used by the time account and click the button Maintain Account Rule in the detail section.
  7. A new window will open up, where you can change Posting Type on tab Accrual Rule from Entitlement to Accrual. Then click Save and Close.

After this change has been saved it might be necessary to remove the time account from the employee's time file and add it again. Then the changed time account rule will take effect. Note that the changed balance may not be shown immediately in the time account postings, but after the next day closure run which is scheduled to be run during the night.

See Also

   2977796 - Leave Available (as of today) is Blank When Creating a Leave Request1307446 - Leave Available (as of today) does not show any data

Keywords

Leave Available (as of Today), Time Account, Maintain Time Account Rules, Entitlement, Accrual , KBA , SRD-HR-TLM , Time and Labour Management , Product Enhancement

Product

SAP Business ByDesign all versions