1485716 - The Already Paid Supplier Invoice is Still Shown as Not Posted Source Document

There is one supplier invoice XYZ (XYZ refers to supplier invoice) that is Paid, but later on, the invoice shows up in the Unposted Source Documents list.

SAP Business ByDesign

1. Go to the Supplier Invoicing work center
2. Go to the Invoices and Credit Memos view.
3. Show All Documents.
4. Search the supplier invoice XYZ.
5. Notice that the status of this supplier invoice is Paid.
6. Then go to the General Ledger work center, and choose the Closing Cockpit view.
7. Select the Source Documents subview.
8. Show Unposted Source Documents.
9. Supplier invoice XYZ is on the list.
10. Choose View Business Transaction.

     Error message is displayed: Period XXX in fiscal year YYYY is closed for closing step Operational postings.

XXX refers to the accounting period.

YYYY refers to the fiscal year.

From the document flow of the supplier invoice XYZ, there are several Goods and Service Receipt documents created, most of which are created after the supplier invoice XYZ.

If the supplier invoice is created before the goods and service receipt document, the supplier invoice items are linked to the purchase order first. Then whenever a new goods receipt is released, an update is sent to the supplier invoice. An internal posting inside the purchase ledger account (Operational Posting) is triggered to reassign the supplier invoice item to the goods receipt item, which is necessary for the GR/IR Clearing later.

Normally, these updates are tried to be posted to the same posting period as the original journal entry of supplier invoice. If that does not work, a task is created and the supplier invoice is shown as not posted source document.

Because the supplier invoice XYZ is originally posted to fiscal year YYYY, but it is closed, this is why supplier invoice is shown as not posted source document.

To finish the operational posting task, either open the already closed fiscal year period, or repost the business transaction to another period. As the fiscal year is already closed, the posting can only be made to another period. The detailed steps are as follows:

1. Go to the General Ledger work center, and choose the Closing Cockpit view.
2. Select the Source Documents subview.
3. Show Not Posted Source Documents.
4. Search for the source supplier invoice XYZ.
5. Choose View Business Transaction.
6. Then, choose Post to Another Period to repost the business transaction to another period.
   
   The supplier invoice XYZ should not be on the Unposted Source Documents list anymore.

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