1583413 - Error Message “Purchase Order Item ABC not released for time confirmation” When Releasing Recorded Time

Even though purchase order XYZ has been selected for times recorded against the project task, when trying to release the times an error message with a different purchase order ID appears:

Purchase Order Item ABC not released for time confirmation

(where ABC and XYZ represents purchase order IDs) 

SAP Business ByDesign

1. Go to Home work center.
2. Select the Self-Services Overview.
3. Select the Edit Time Sheet link under the Time section.
4. Input the time for the respective project task.
5. Select the Release button and choose the Selected Period option.

System throws the above error message.

The reason the system displays a different purchase order when you are trying to record times is because there are inactive times that have not been released yet.

If you choose to "Release All," it will also activate these inactive times. However, if the purchase order has already been completely delivered, the system will reject the activation of these times and prevent the "Release All" action.

There are different possibilities to overcome this issue.

Resolution 1: If purchase order ABC is not yet finished, you can use the "Release All" option to release all the times.

Resolution 2: If purchase order ABC is marked as "Finished," it's advisable to choose the "Release Selected Period" option. This will only release the times within the currently selected period. However, it's recommended to review the inactive times before proceeding.

Resolution 3: You have the option to navigate within the Time Sheet. For those inactive times, you can edit them by clearing the cell (deleting the content). Subsequently create a new line for the selected task. The system will automatically populate it with the corresponding purchase order. This way, you can re-enter the previously deleted inactive times if needed.

1. Go to Edit Time Sheet under Self-Services Overview.
2. Find the date (DD.MM.YYYY) you want to modify, delete the previously entered time in the cell for that date, and press the Enter key.
3. Add a new line for the same task and input the times for the same date (DD.MM.YYYY).
4. Save these times and release them by clicking the "Release" button and selecting the "Selected Week" option.

Purchase Order, Item, Wrong, ID , KBA , SRD-HR-TLM , Time and Labour Management , How To