SAP Knowledge Base Article - Public

1597417 - Error: Account determination group is missing for product category

Symptom

The default account determination group for the Product Category XYZ has been maintained, however an error message is still displayed on Purchase Order (XYZ represent the Product Category ID).

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Purchase Requests and Orders work center. 
  2. Select Purchase Orders view.
  3. Select the relevant document and choose Edit.
  4. Click on Check button.
  5. Error message displayed: Item X: Account determination group is missing for Product Category XYZ (X represents the line item).
  6. Then go to the Business Configuration work center.
  7. Select Overview view.
  8. Search for the fine-tune activity Default Account Determination Groups for Product Categories.
  9. Choose View.

See that for the Product Category XYZ, the Default Account Determination Group for Services is already maintained.

Cause

When checking the Item Type of item X in the Purchase Order, it can be seen that the Item Type is Material. However, in the fine-tune activity Default Account Determination Groups for Product Categories, for the product category XYZ, the maintained default account determination group is for services, not for materials. This is why the system still gives the error message: Item x: Account determination group is missing for product category XYZ.

Resolution

  • Follow below steps to view the Account Determination Group maintained for Product Category of Service or Material.
    1. Go to Business Configuration work center.
    2. Choose the Implementation Projects view.
    3. Choose Open Activity List button.
    4. Navigate to Fine Tune tab.
    5. Search and choose Account Determination Group for Product Categories.
    6. Choose Open button.
    7. Choose the respective product category as maintained in the service/Material master data.
    8. Check the account determination group for services or account determination group for material
  • Follow below steps to maintain the GL Accounts for Account determination group for Services
    1. Go to Business Configuration work center.
    2. Choose the Implementation Projects view.
    3. Choose Open Activity List button.
    4. Navigate to Fine Tune tab.
    5. Search and choose Charts of Accounts, Financial Reporting Structures, Account Determination.
    6. Choose Open button.
    7. Choose the Account Determination -> Costs.
    8. Choose Account Determination Profile.
    9. Choose the Costs and then choose Service tab and maintain the Account Determination Group for Service which was observed in the step A.
  • Follow below steps to maintain the GL Accounts for Account determination group for Material.
    1. Go to Business Configuration work center.
    2. Choose the Implementation Projects view.
    3. Choose Open Activity List button.
    4. Navigate to Fine Tune tab.
    5. Search and choose Charts of Accounts, Financial Reporting Structures, Account Determination.
    6. Choose Open button.
    7. Choose the Account Determination -> Inventories.
    8. Choose Account Determination Profile.
    9. Choose the Inventories and then choose Inventory tab and maintain the Account Determination Group for Material which was observed in the step A.
    10. Also in the Gains and Losses tab.
    11. For respective Account Determination Group for Materials field, under Material Consumption column enter the G/L account for material cost posting.

Keywords

Account Determination Group, Purchase Order, Service, Material , KBA , product category , account determination , complete purchase order , account determination group for material , account determination group is missing , AP-SIP , Supplier Invoice Processing , AP-POP-PO , Purchase Order , AP-GSP , Goods and Service Acknowledgement , SRD-SRM-PRO , Purchase Requests and Orders , How To

Product

SAP Business ByDesign all versions