You have created a Purchase order and defined Over-Delivery Tolerance in it. However, system is still allowing to receive more than the Over-Delivery Tolerance.
There is no Over-Delivery Tolerance maintained and the status of the Purchase order is finished and its delivery status is completely delivered but still you can create new delivery.
You are able to create delivery more than purchase order quantity.
Purchase order is canceled but you are allowed to create inbound delivery for it.
SAP Business BYDesign
Reproducing the Issue
- Go to the Inbound Delivery work center.
- Go to the Purchase Orders view.
- choose either "Due and over due purchase orders" or if PO is canceled or finished then choose"all purchase orders by selection"
- Search for the relevant purchase order.
- Select the purchase order and choose Post Goods Receipt button.
- Enter Actual Quantity greater than Over-Delivery Tolerance limit.
- Choose Save and Close button.
- System allows to post goods receipt.
There is no hard restriction with errors while creating inbound delivery cause,
If physically a delivery is received then first you receive all the goods and Afterwards, either you accept the delivery or reject delivery and send the goods back to the supplier. In both cases, the goods receipt, goods issue and invoices must be in the system to complete the supply value chain.
However,system gives below warning messages:
Actual quantity is exceeding the tolerance range.
Actual quantity exceeds open purchase order quantity for delivery item . Be aware that over delivery may be within tolerance range.
Reference order item canceled.
So we give you a flexible feature but its up to you to decide whether to go ahead with creation of such delivery or not.
Also you may reach out to your partners to help with raising an error to stop creation of such deliveries.
You can decide whether to:
Return the delivery if you have correctly cancelled PO or more goods were wrongly delivered.
Cancel the inbound delivery if you have cacelled PO by mistake and later create new PO and new delivery so that you can invoice it.
Note: Cancelled purchase order shall not appear under Inbound logistics work center-> purchase orders view->'Due and overdue purchase orders' or 'Open purchase orders'.However cancelled PO shall appear under Inbound logistics work center-> purchase orders view-> 'purchase orders by party' or 'All purchase orders by selection'.
2586335 - Error : Item Quantity Greater Than Open X of Purchase Order
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