SAP Knowledge Base Article - Public

1663737 - Cannot Enter G/L Account in Cost Distribution of Supplier Invoice


You are creating an invoice for delivered goods. However the field G/L Account is grayed out in the tab Cost Distribution for the purchase order items.


SAP Business ByDesign

Reproducing the Issue

  1. Go to the Supplier Invoicing work center.
  2. Go to the Invoice Entry view.
  3. Select the relevant purchase order and choose New Invoice.
  4. Choose View All.
  5. Go to the Items tab and then the Cost Distribution sub-tab.
  6. The field G/L Account is disabled.


When a Product ID or Product Category has been entered  in the corresponding purchase order item, the system automatically determines the corresponding G/L Account and shows it on the respective item of Supplier invoice automatically.


In order to check which G/L Accounts are determined:

  1. Resolve all errors in the invoice (you can choose the Check button to know what data are missing or wrong).
  2. Choose Actions -> Simulate Journal Entry.
  3. In the Journal Entry screen, you can see which G/L Accounts are determined.


KBA , AP-SIP , Supplier Invoice Processing , How To


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