1670755 - Cancellation of a Goods and Services Receipt Referring to a Fixed Asset Cannot be Posted

You want to cancel a goods and services receipt referring to a fixed asset in a different fiscal year other than the initial goods and services receipt has been posted in.

However, the cancellation cannot be posted to accounting, and an error message is shown on the business transaction of source document in the General Ledger - Closing Cockpit view:
'An error occurred during the calculation of the depreciation of fixed asset XXX.'

XXX means the fixed asset ID.

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1. Go to the General Ledger work centre.
2. Go to the Closing Cockpit view.
3. Go to the Source Documents subview.
4. Search for the Goods and Services Receipt Cancellation which did not post.
5. Use the View Business Transaction button, to open the Business transaction view of the source document.

The error message is shown: 'An error occurred during the calculation of the depreciation of fixed asset XXX.'

Pre-requisites:

• The initial goods and services receipt refers to the individual material assigned to the fixed asset XXX.
• The initial goods and services receipt has been posted in a previous fiscal year than the one you want to post the cancellation in.
• The fixed asset XXX was depreciated during the fiscal year the initial goods and services receipt was posted (and eventually also the successive year(s)).

The issue lies with the fact that the cancellation is posted in a different fiscal year than the initial goods and services receipt has been posted in. As the fixed asset has been depreciated in different fiscal year, the depreciation calculation engine is not able to reverse all the existing depreciation postings involved in the posting of the cancellation of the goods and services receipt.

Therefore the error message 'An error occurred during the calculation of the depreciation of fixed asset XXX' is triggered.

To be able to post the cancellation of the goods and services receipt, the financial situation has to be adjusted on the fixed asset level in terms of depreciation.

A write-up for an amount, equivalent to the total amount depreciated outside the fiscal year you want to post the cancellation in, has to be performed on the fixed asset XXX.

Depending on the master data of the fixed asset XXX, the write-up process has to be performed for each valuation view of the relevant set of books as there is no possibility to do a write-up for multiple valuations at once. As the amount depreciated can vary depending on valuations views, the write-up amount can also vary from one valuation view to another.

1. Go to the Fixed Asset work centre.
2. Go to the Fixed Asset view.
3. Select the Fixed Asset XXX and click the Edit button.
4. Click the Manual Posting button and select the Write-up option.
5. Enter the mandatory data especially the Depreciation Type as 1 - Depreciation. The Amount should be equal to the total amount depreciated outside the fiscal year you want to post the cancellation in, for the valuation view the write-up is done.
6. Click the Post button (you may want to simulate the posting first, in this case click the Simulate button).
7. Once all the write-ups for every relevant valuation views are performed you will be able to post the cancellation of the goods and services receipt in a different fiscal year than the initial posting of the goods and services receipt.

Goods and Services Receipt, Fixed Asset, Fiscal Year , KBA , AP-GSP , Goods and Service Acknowledgement , How To