SAP Knowledge Base Article - Public

1672513 - How to Preview the Documents for Canceled/Finished Purchase Orders


For canceled/finished purchase order you want to see the preview to print the document, however preview button is inactive. Also the link 'You can Also' is inactive and you cannot select the required output channel to print this document.


SAP Business ByDesign

Reproducing the Issue

  1. Go to the Purchase Requests and Orders work center.
  2. Go to the Purchase Orders view.
  3. Select Canceled/Finished Purchase Order document.
  4. Select Edit.
  5. Preview button and the link You Can Also is inactive.


Once Purchase orders is canceled or finished you cannot make any further changes thus you cannot preview of changed Purchase order  or canceled purchase order, thus you can only view the out put  that was generated already which can be seen under output history tab.


You can use Output History tab to preview the form document for Canceled/Finished Purchase Order.

  1. Go to the Purchase Requests and Orders work center.
  2. Go to the Purchase Orders view.
  3. Select the relevant Canceled/Finished Purchase Order and select Edit.
  4. Go to the Output History tab and select the Canceled Purchase Order.
  5. You can Save the PDF or take a print out for the Canceled/Finished Purchase Order.

The link You Can Also will be active only when purchase order is in status In Preparation and Sent. This link will be inactive when the purchase order status reach Canceled / Finished.

Please note that this is not applicable if the output history is in XML format.  For orders sent by XML format, please kindly use the Print button instead.


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