SAP Knowledge Base Article - Public

1720124 - Error Message "Changing the conversion not possible" While Changing the Quantity Conversion of a Material

Symptom

When you try to change the Quantity Conversion maintained in a Material, system throws below error message:

Changing the conversion not possible; it is used by one or more open procurement price lists, source documents for supplier invoices

Changing the conversion not possible; it is used by one or more open customer quotes, procurement price lists, purchase orders, sales orders, source documents for supplier invoices

Changing the conversion not possible; it is used by one or more open inbound deliveries, items to be invoiced, source documents (general Ledger).

Changing the conversion not possible; it is used by one or more open stock items

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Product Data work center.
  2. Select Materials view.
  3. Search and highlight any Material.
  4. Select Edit button.
  5. Select View All button.
  6. In General tab, scroll down to Quantity Conversion section.
  7. Change the Conversion value maintained there.

Cause

Material is already used in some of the  documents and thus if we allow the changes then system cannot change the existing documents thus we don't allow the changes.

So the below activities are not possible for the Quantity conversion maintained in the Material:

  1. Not possible to modify the existing Quantity conversion.
  2. Not possible to remove the existing Quantity conversion.
  3. Not possible to have another row with different value for same combination.

The reason for this behavior is that the business documents which ever are using this material (with the maintained Quantity Conversion) will end up in inconsistency.

Resolution

1.Changing the rule of conversion in the backend is not recommended as it would lead to an incompatible change.

2.Kindly use the respective reports to find the  effected documents that have used the Product.

3.The workaround that is available to overcome the issue is that you can create a new material with the same details as the existing Material and maintain the new Quantity conversion.

4.Alternatively you may check the Customer Influence Forum to submit an idea: https://influence.sap.com/sap/ino/#campaign/886

Keywords

Quantity, Conversion, Product, Material, Master , KBA , product , quantity , not possible , quantity conversion , AP-BP-BPT , Business Partner Template , Product Enhancement

Product

SAP Business ByDesign all versions