SAP Knowledge Base Article - Public

1806225 - Error "The item does not have a reference to a purchase order" When Creating Supplier Invoice Without Purchase Order Reference

Symptom

You are creating new supplier invoice without reference to the purchase order and system shows this exception while posting.

Error: The item does not have a reference to a purchase order. Go to the exception and check whether the item should have a reference to one of the proposed documents.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Supplier Invoicing work center
  2. Select Common Task and select New Supplier Invoice Without Purchase Order
  3. Enter the mandatory information
  4. Select Check button
  5. Error appears

Cause

When you create a new supplier invoice without reference to the purchase order, the system will search un-invoiced purchase order with the combination of given supplier and product in supplier invoice. If it finds such purchase orders, system will throw an error in the invoice.

Resolution

System will provide the list of such purchase orders in the Exceptions tab in supplier invoice. If system identifies such open purchase orders, it is mandatory to assign the invoice to any of the proposed purchase orders and you can select confirm to make reference of them with the supplier invoice.

From standard system,this exception arises so that users may not forget to add proper reference to avoid any inconsistency in future.

If you do not want to add any purchase order reference, you can also make use of add-on to accept the exception automatically in this scenario.

If you want to change this behavior, you can post this in the influence forum as a new requirement for future implementation: https://influence.sap.com/sap/ino/#/campaign/886.

This is our official channel to address all new requirements. If multiple customers vote for the same idea, our development team will check the feasibility of implementing this functionality in future .You can track and check the status of the idea in that forum.

Keywords

New Supplier Invoice Without Purchase Order, The item does not have a reference to a purchase order. , KBA , supplier invoice without purchase order , item does not have a reference to order , supplier invoice exception , SRD-CC , Cross Components , SRD-SRM-SI , Supplier Invoicing , How To

Product

SAP Business ByDesign all versions