1823241 - How to Reset the Customer Invoice Numbering Sequence

How to reset the Customer Invoice Numbering sequence.

SAP Business ByDesign

1. Go to the Business Configuration work center.
2. Select the activity Document Numbering Formats for Customer Invoicing.
3. Select the sub activity Document Numbering Formats for Other Countries.
4. For Company XYZ and and Prefix Value as ABC (XYZ represents the ID of the Company & ABC represents the ID of the Prefix Value).
5. You want change the numbering sequence from XXX to YYY (XXX & YYY represents the invoicing sequence).
6. However the sequence field is disabled and there is no possibility to change the sequence from frontend.
7. Also there is no possibility to use the same prefix ABC with a new sequence.

The sequence of a Document Numbering Format cannot be changed once documents have been created using that format in the system.

In addition, reuse of an existing prefix is not permitted, as it could lead to duplicate document number generation.

This system behavior is implemented to ensure data consistency and compliance with legal and audit requirements related to document numbering.

This is the expected behavior of the SAP Business ByDesign. In this case the only option is to create a new prefix for new numbering.

KBA , AP-RC-BCT , Business Config. Tools (SAP Business ByDesign , How To