SAP Knowledge Base Article - Public

1879364 - Manager's Substitute able to Self Approve his/her Expense Report


When a certain manager has active substitution, the substitute is able to approve his/her own expense report rather than forwarding to the line manager immediately above in the organizational hierarchy.

Reproducing the Issue

Using the Logon of a user who is an active substitute to his/her manager, the following are the steps to reproduce the issue:

  1. Go to Managing My Area work center.
  2. Go to Approvals view.
  3. In the open tasks, the user can find his/her own Expense Report.
  4. Select the line entry for that expense report.
  5. Select the Approve button.


This happens if the option of self-approval is enabled in the Business Configuration — in this case, all users can approve any request sent to them for approval. Since the user is set as substitute for his/her manager, the expense reports that should be sent to the manager will be sent to the user who triggered them and, due to the rules of self-approval, this user will be able to approve the expense report.

To fix this, simply disable the self-approval option. Until system version 1402, this was done through a scoping question but since 1405, this has been moved to activity Business Task Management for Expense and Reimbursement Management > Edit self-approval and self-audit settings.

See Also

2036108 - Business Configuration Changes of Self-Approval of Expense Report


KBA , self approval , self-approval , expense report approval , SRD-FIN-ERM , Travel and Expense Management , How To


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