SAP Knowledge Base Article - Public

1884963 - Value help result is restricted to 200 records in reports and dashboards

Symptom

You are using a report (or a dashboard filter in C4C) and you want to fetch all existents records using the the Value Selection for a particular characteristic, however the selection restricts the number of result displayed in that screen and shows the information message: Value help is restricted to 200 records.

Use Case: You want to see all existents records available from the value selection for a specific object which has more than 200 records.

Environment

  • SAP Cloud for Customer
  • SAP Business ByDesign

Reproducing the Issue

  1. Go to the Business Analytics work center and choose the Design Report view.
  2. Open your report.
  3. In the selection, click on the value help of the required field and choose the Basic Select tab.
  4. The list will provide a maximum of 200 records and the following information message: Value help is restricted to 200 records.

Note: You will be able to reproduce such behavior if the object you are selecting has more than 200 records in reports and dashboards. In Dashboards the filter behaves like the selection in the report. The message will not be shown there yet but delivered in a future release.

Cause

The system behavior is as designed.

Resolution

The value selection result is restricted to 200 records however you can show/find any additional records, out of this range, using the advanced search options or other search criteria, such as asterisk (*) to search for objects. For example *XYZ*, *XYZ etc.

Keywords

value help; restriction; 200 records; selection; restricted; report selection; report; dashboards; filter , KBA , AP-RC-ANA , C4C, ByD, Travel: Analytics Tools & Frameworks , How To

Product

SAP Business ByDesign all versions ; SAP Cloud for Customer add-ins all versions ; SAP Cloud for Customer core applications all versions