SAP Knowledge Base Article - Public

1914162 - No Automatic Clearing of Down Payment Against Invoice


4.000,00 EUR of Down Payment Request XYZ have been assigned in supplier invoice ABC over 10.000,00 EUR. Thus you assume that the invoice has an open amount of 6.000,00 EUR. Consequently you expect the same open amount for
invoice ABC to show in the Supplier Account Monitor. However, you notice that the down payment amount has not been applied.

XYZ means the Down Payment Request.

ABC means the Supplier Invoice.


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Reproducing the Issue

  1. Go to the Payables work center.
  2. Navigate to the Suppliers / Supplier Accounts view.
  3. Query for the relevant supplier account and choose View.
  4. Enter the tab Trade Payables / Invoices / Payments.
  5. In the search field Show: Open Items input invoice ABC.

Here invoice XYZ still shows an amount of 10.000,00 EUR in the column Open Amount in Transaction Currency, while the Cleared Amount shows as 0,00 EUR.

You deduce the notionally open invoice amount of 6.000,00 EUR by editing invoice ABC.

  1. Go to tab General.
  2. Select the sub-tab Payment Information and click Down Payments.
  3. Here you see the Gross Amount for Down Payment ID XYZ and 4.000,00 EUR as Assigned Amount.


Invoice ABC is not in status Partially Paid but still only in status Posted. This suggests that a down payment has not been effectively applied. The reason is that down payment request XYZ is already included in another manual clearing. It is an essential definition that due items which are already part of a clearing, or a proposed clearing, are not available for automatic clearings conducted by the system.


Already existing clearings associated with down payment XYZ have to be voided. Then the down payment can be manually cleared against invoice ABC in the Supplier Account Monitor. Consequently the invoice will be displayed exhibiting an open amount of 6.000,00 EUR. Invoice ABC then shows the status Partially Paid.


down payment; clearing; partially paid; posted , KBA , down payment , clearing , down payment request , SRD-FIN-ACP , Payables , How To


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