SAP Knowledge Base Article - Public

1973525 - Expense Report Reimbursement in Italy


For Italy, the Outstanding Reimbursement for customer's employee is at most 25,82 EUR even though customer's employee have spent more.

Reproducing the Issue

1. Go to Travel and Expenses Work Center.

2. Click on Expense Reports View.

3. Select the Expense Report and click on Edit.

4. Go to the Review tab.

You'll see under Reimbursements and Expense Summary that the Payout to Employee is XX EUR. But, under Reimbursement History, the Outstanding Reimbursement is 25,82 EUR.

If you click on Preview and then on Reimbursement Details, you'll be able to see the Taxfree Receipts and the Taxable Receipts discriminated.


For Trip Type Pie di Lista – Trip Outside Home Town, the Receipt Type Other Expenses (of expense category 'OTHER') have a daily tax free limit of 25,82 EUR. Any amount beyond that is taxable for the employee.

You can see which Receipt Type is being used by going to the Receipts tab, on the Expense Report.

You will find the expense category by following the steps bellow:

1. Go to Business Configuration Work Center.

2. Click on the Overview View.

3. Open the activity Expense Reporting - Italy.

4. Click on Edit receipt types.

You will be able to see all Receipt Types descriptions and their categories.


Receipt Type Other Expenses in Trip Type Pie di Lista – Trip Outside Home Town means an expense that is not a meal, accommodation or lodge and transportation expense, which are completely tax-free.

Other expenses could be Tip, Laundry, Pay TV, etc, that the customer can decide to reimburse the employee or not. This is a customer decision.

If yes, they have to be partially taxed according to the limits of the Italian law and must be sent to Payroll in order to apply the right taxation to the employee.


KBA , SRD-FIN-ERM , Travel and Expense Management , How To


SAP Business ByDesign all versions