SAP Knowledge Base Article - Public

1976098 - How to capture unplanned delivery cost in supplier invoice without reference to purchase order


You have Created a Purchase Order for a Supplier then you made a Goods Receipt and subsequently Invoiced it, thus making the status of the Purchase Order Finsihed.

Now you want to capture unplanned Delivery cost like Freight/Transportation/Handling Charge  from a different Supplier such that this unplanned cost is distributed upon Product Price.


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Reproducing the Issue

  1. Go to Supplier Invoicing work centre.
  2. Go to Invoice Entry view.
  3. Select show All Orders, click go.

You can see that for the Purchase Order, the Invoicing Status is Invoiced and Delivery Status is Completely Delivered.


Since you have already invoiced the Delivery Invoice Request, there are no open invoice request.


You have to create a New Invoice Without Purchase Order for different Supplier to capture unplanned delivery cost. To do so,

  1. Go to Supplier Invoicing work centre.
  2. Navigate to New Invoice Without Purchase Order.
  3. Provide mandatory details like Supplier , External Document ID, Invoice Date, Receipt Date and Posting Date.
  4. Select View All.
  5. Navigate to Page Items.
  6. Choose Add Row under sub-view Items.
  7. Select type Additional Cost Debit Item.
  8. Provide an appropriate Description, Tax code , Quantity, Net-Price
  9. Navigate to Sub-view Item Details and choose Cost Distribution.
  10. Select Distribute among other invoices or credit memos.
  11. Provide the Invoice ID and Item Id against the option Invoice ID / Item ID in the opened dialog box.
  12. Choose Distribute.
  13. Repeat the same procedure for all line item of Invoice against which you plan to distribute.
  14. Click Ok.
  15. Choose Calculate Total Amounts from the drop down list of Action button.
  16. Save and Post.

Note :

  1. If an invoice item is a service item, for which freight costs do not apply. To exclude this item from cost distribution, select the item and click Exclude Item from Cost Distribution. The system adjusts the distribution of the freight costs and distributes them among other invoice items only. 
  2. This additional cost item invoice can only be seen in the document flow of Supplier Delivery. It will not be available in Purchase order document flow nor in Delivery Supplier Invoice.
  3. For a material subject to moving average price control, unplanned delivery costs are posted to the stock account, provided that there is sufficient stock coverage.
  4. For a material subject to standard price control, unplanned delivery costs are posted to a price difference account.
  5. The list of items that appear for you to distribute the cost is the list of items available under cost distribution tab of each item of Supplier invoice.


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