SAP Knowledge Base Article - Public

2074295 - "Available in Library" field cannot be edited in Item record

Symptom

  • The item was originally not intended to be found in a Library search, but now it has to be visible in the Library(ies), but the field is not editable;
  • The item option "Available in Library" is visible in the Item record, but it is read-only;

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

Environment

SAP SuccessFactors Learning

Reproducing the Issue

In Learning Administration, follow the steps below:

  1. Go to Learning Administration >
  2. Learning Activities >
  3. Items >
  4. Search for the relevant item >
  5. Open the item record >
  6. You can see the "Available in Library" field under "Access Settings" but it is not possible to edit it.

LMS_Show in Catalog_Available in Library.png

Cause

The "Available in Library" field of the Item is not editable via the item record.

Resolution

It is not possible to edit the value of the field "Available in Library" directly in the item record. In order to change its value use the following steps:

  1. In the item record look for the field "Library SKU" and copy its value >
  2. Go to Finance >
  3. Master Inventory >
  4. Search for the item either:
    • by using the Library SKU copied in the previous steps in the SKU field*.
    • by enabling the item field and searching directly there.
  5. Click in the icon to edit the item >
  6. Check the "Available in Library" checkbox and hit in "Apply Changes".

If the value of the field is set to 'No', then users will not be able to find the item in a Library search. If the field displays the value 'Yes', the item may be searched in the library (should the user have permission and access to the library in question).

*In case the Admin cannot see the Library SKU field under the Item details page, it is likely because the field is configured to not display under Entity Configuration. To enable it, go to System Administration > Configuration > Entity Configuration > Select entity 'Item' > Search for the field name 'Library SKU' > Check the display checkbox and save.

See Also

Keywords

Show, in, library, field, grayed-out, greyed-out, grayed, greyed, out, Master, Inventory, display, editable, read-only, change, cannot, can't, edit, attribute, record, page, item, details, sap, LMS , KBA , LOD-SF-LMS-ITE , Items , LOD-SF-LMS , Learning Management System , LOD-SF-LMS-CAT , Catalog , Problem

Product

SAP SuccessFactors Learning all versions