2079434 - Field Level Permissions Ignored During New Hire/Rehire Process in Employee Central

• This KB article gives an explanation of why an Admin can see fields they would not normally expect to in the Add New Employee wizard
• Why is an admin able to see and edit fields within the Add New & Rehire Employee Wizard, even without permissions to view or modify these fields?

SAP SuccessFactors Employee Central

This is expected system functionality:

• In hire and rehire scenarios, the system adheres only to the global field settings (defined in XML configuration) for view or edit, and ignores Role-Based Permissions (RBP).
• Existing RBP do not apply to New Hire & Rehire processes because the employee's data, including relationship data, is not yet established in the system. Consequently, the role relationship required for RBP is not fully formed at this early stage.Example: Hidden fields to an Admin user that are normally only propagated in the background when field values or set, or fields the Admin should not set such as Mobile phone number which should be set later by the Employee, are both visible and editable

• One option is to set a field globally as View Only in the XML configuration, making it read-only rather than editable during the hiring or rehiring process.

Note: This will make the field View Only throughout the system UI to everyone. Individual Role Based Permissions that would appear to allow Edit of this field elsewhere in the UI will not take effect

• To control field Required Status and Visibility to be able to hide fields in New Hire wizard as well as change the Required status of fields, can be performed using Business Rules
• Workflow approval pages don't support RBP that are triggered from the Add new hire wizard or the rehire wizard
• The above is applicable for the Manage Pending Hires UI for Hire and Rehire scenarios excluding Internal Hire scenarios

Additionally: for guidance on configuring field-level permissions using the MDF Rules Engine to hide fields specifically in the Add New Employee wizard, refer to KBA 2080655 - Hide Fields in Add New Employee Wizard - Employee Central

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SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Suite all versions