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2079985 - How to Rehire an Inactive Employee - Employee Central


How to rehire an inactive employee in Employee Central

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SAP SuccessFactors Employee Central


There are two separate routes you can take to rehire inactive employees in Employee Central:


Solution 1 - Via "Add New Employee" wizard:

  1. Go to Admin Center > Add New Employee;
  2. Once on the add new employee screen, enter the mandatory fields, and click "Next".
  3. Then, system checks for any matching inactive user based on firstname, lastname, DOB, National Id info (if entered), and will return a list of matching users. You can select the user whom you want to rehire from that list;
  4. Clicking on "Use this match" will take you back to new hire first screen with all the details populated for that user, and then you can continue changing whatever you need to change to complete the rehire.


Please Note: Once you click "Use this match" (not "Rehire with New Employment") you will need to re-select the Event Reason, as it will now only show Rehire events.


Additional Information

There are two options available in this process. "Use this match" which will Rehire the employee to their previous employment, or "Rehire with new employment" which will create an entirely new Employment. For more information please refer to the following articles:

  • 2424358 - Rehire Inactive Employee with New Employment

    If you choose Rehire with New Employment only Hire Event Reasons will show.

Solution 2 - Via "Rehire Inactive Employee" tool:

  1. If you have been granted permission to  “Admin Center > Rehire Inactive Employees” tool, then you can utilize this tool to rehire employees. Instead of having to match certain data to find the employee you want to rehire, you can search for the Inactive user, and rehire them via this tool. Just click on the employee’s name you wish to rehire to start the rehire process.


    Please Note: If the Add New Employee wizard does not open the "Use this match" pop-up when entering First/Last Name + Date of Birth, or if the Rehire Inactive Employee tool does not return the user when they are searched for - then the employee is either not currently Terminated or was not correct terminated (via Take Action -> Terminate), or does not have any Employee Central data maintained (minimum = Biographical Info, Employment Details, Job Information & Personal Information).

See Also

  • 2346919 - Add New Employee Wizard : How to configure "Use this Match" feature (Hire/Rehire Configuration: MATCHINGUSERCONFIG)
  • 2558261 - Rehire / Rehire with new employment: Error: The employee already has an active employment. You cannot add multiple active emloyments using the rehire transaction
  • 2543912 - Rehire and Use this Match Features in Employee Central


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SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HXM Suite all versions