2080620 - How to Enable Manage Business Configuration UI (BCUI) - EC

• If a customer wants to use the Manage Business Configuration UI (BCUI) for the Succession Data Model (SDM), then they must reach out to an Implementation Partner to enable this feature as they should have the required access to Provisioning (the backend). This is because it is an Opt-In feature. The customer will require help and should be sent the correct documentation before getting started.

• BCUI for the SDM is a powerful Admin tool allowing administrators to maintain certain elements of the SDM using their end-user UI, instead of asking SuccessFactors staff to maintain these elements in the XML configuration files.

• The BCUI is helpful if you are a customer that would like to be able to make your own configuration choices and changes. You will find the BCUI useful if you are a customer that makes frequent use cases such as changing labels, changing the display sequence of fields, adding or changing translations, changing the visibility of fields, making fields required, country/region-specific fields and also adding custom fields.

• This KB article explains how to enable the Manage Business Configuration UI (BCUI) and things a customer needs to be aware of and should carefully consider before they start using it.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

• SAP SuccessFactors HXM Suite
• SAP SuccessFactors Employee Central
• SAP SuccessFactors Employee Profile

• To enable the BCUI reach out to an Implementation Partner or open an case with SAP Cloud Product Support. Title the case Request to enable Manage Business Configuration UI (BCUI)

• If you have an Implementation Partner working with you, please ask them to enable the Manage Business Configuration (BCUI) for you.
• view: 2801085 - How to Work With the Manage Business Configuration (BCUI) feature in SuccessFactors

Chapter: Enabling Business Configuration UI 

1. Log on to Provisioning and select the company to work with.
2. In Edit Company Settings, select Company Settings.
3. Search for Enable Generic Objects and enable it.
4. Search for Enable Business Configuration in Admin Tools and enable it.
5. Click Save.

• The steps can be found on the help guide: Prerequisites to Using Business Configuration UI

• Product Support will enable this feature in your Test instance first as you will need to become very familiar with using the tool before making any Production changes
  
  
• Please use Admin Guide Setting Up and Using Business Configuration UI (BCUI) which contains details into what to consider as you start using the tool

• Once you have been informed the feature is enabled, you will need to follow the step in Setting Up Role-Based Permissions for Business Configuration UI to set up the Role-Based permissions
• Go to permission role  select per mission - Manage Business Configuration - tick all box
• To open BCUI go to Admin Center > Company Settings > Manage Business Configuration or just type Manage Business Configuration in the Search Box

• Now you are ready to start to use Manage Business Configuration.

IMPORTANT:

• Please be fully aware you are changing your configuration when using the BCUI tool. There is possibility you can cause undesired behavior and problems on your system if you do not take care, exercise control and demonstrate caution
  
  
• It is recommended you become thoroughly familiar with using this tool in your Test instance before asking Product Support to enable this in your Production instance.

Note: Once the tool is enabled in Production, always make any changes the Test instance first and ensure the changes are thoroughly tested and signed off by your business prior to making the same alterations in Production. When you do make the change in Production make sure an immediate test is made there by key users

• Keeping a log of your changes is highly recommended. Screen shot your settings in the BCUI before you make a change and use this as a reference should you need to troubleshoot or roll back. If you are subsequently not in the office then a colleague can see what has been changed in your absence and can follow up. Also you can use this change log as a reference and source when working with Customer Success on any resulting query or question after changes were made
  
  
• Be aware when making changes to fields controlled by permissions, you may need to enable and review the field Manage Permission Roles before the changes becomes visible

Caution: If you are disabling standard elements in a productive system might have adverse effects on your instance. These elements are no longer available in the application and the standard element is also removed from the XML file when downloaded. This is a high risk change and you should consider the consequences in your case carefully. Take care when disabling! 

Run Audit: view : Business Configuration UI Audit Logs

• 2651585 - Manage Business Configuration: How to Generate Business Configuration Audit logs via Manage Scheduled Jobs
• 2604836 - Reading Business Configuration Audit Logs in Employee Central - User Assistance Documentation Link
• Guidance to interpreting the Audit Logs for Manage Business Configuration can be found in Working with Business Configuration UI Audit Logs

FAQ - Additional Information

Q) Where can I get information on this from the Guide?

A) Guide -Implementing and Managing Business Configuration (BCUI)

• Chapter: Synchronizing the Succession Data Model with Metadata Framework (MDF)
• Chapter - Audit: Generating Business Configuration UI Audit Logs (Business Data Reports) in Admin Center
• Chapter: Setting Up and Using Business Configuration UI (BCUI)

• 2801085 - Guide to Manage Business Configuration (BCUI) Enabling - SAP SuccessFactors
• 2604836 - Reading Business Configuration Audit Logs in Employee Central - User Assistance Documentation Link
• 2801085 - How to Work With the Manage Business Configuration (BCUI) feature in SuccessFactors
• 2324339 - Manage Business Configuration UI (BCUI) is locked
• 2799197 - How to select a picklist / SuccessFactors Employee Profile
• 2799607 - Setting up Attachments in BCUI - SAP SuccessFactors Employee Profile
  
• 2736040 - Manage business configuration error : "Object does not have children"

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SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Suite all versions