SAP Knowledge Base Article - Public

2080803 - Canceled Purchase Order Line Item Still Showing Awaiting Invoice/Receipts Under GR/IR Inventories - Balance Summary


You post invoices and receipts for a purchase order.
You later cancel some line items of the Purchase Order.
On running the GR/IR Inventories - Balance Summary report, those canceled line items are still showing under amount awaiting invoice/receipt even after the GR/IR Clearing.


SAP Business ByDesign

Reproducing the Issue

  1. Go to Work Center: Inventory Valuation.
  2. Under Reports / List choose the report GR/IR Inventories - Balance Summary.
  3. Select the relevant parameters for your report creation including purchasing document XYZ (XYZ means the Purchasing Document Item).

Items which are canceled are showing as amount awaiting invoice / amount awaiting receipts.


Since the purchase order status still showing as partially delivered / invoiced and mark for final clearing was also not set for the canceled items, system is still assuming that goods/invoices are expected, so the same is being shown in the report.


  1. Go to Inventory Valuation work center.
  2. Select Purchasing Document Items view.
  3. Select Purchasing Document Item XYZ.
  4. Select the canceled Purchasing Document Item line and Click Final Clearing -> Mark.
  5. Enter the Marked Final Clearing Date DD.MM.YYYY.

Since the previous GR/IR Clearing Run did not mark these canceled line items because it has not done any clearing for them, so you can manually mark these items and run the GR/IR Clearing Run. Upon completing the run, the entry in the report should be cleared.


 GR/IR Inventories - Balance Summary, Purchase Order, Mark for Final Clearing. , KBA , SRD-FIN-INV , Inventory , How To


SAP Business ByDesign all versions