SAP Knowledge Base Article - Public

2080803 - Canceled Purchase Order Line Item Still Showing Awaiting Invoice/Receipts Under GR/IR Inventories - Balance Summary


You have posted the invoices and receipts for a purchase order in question and for some ordered line items which are no more required you have canceled those items, but when you run the GR/IR Inventories - Balance Summary report those canceled line items are still showing under amount awaiting invoice/receipt even after the GR/IR Clearing.

Reproducing the Issue

  1. Go to Work Center: Inventory Valuation.
  2. Under Reports / List choose the report GR/IR Inventories - Balance Summary.
  3. Select the relevant parameters for your report creation including purchasing document XYZ.

Items which are canceled are showing as amount awaiting invoice / amount awaiting receipts.



Since the purchase order status still showing as partially delivered / invoiced and mark for final clearing was also not set for the canceled items, system is still assuming that goods/invoices are expected, so the same is being shown in the report.


  1. Go to Inventory Valuation work center
  2. Select Purchasing Document Items view
  3. Select your purchase orders XYZ
  4. Select the canceled PO line and Click Final Clearing > Mark
  5. Enter the Marked Final Clearing Date DDMMYYYY

Since the previous GR/IR Clearing did not mark these canceled line items because it has not done any clearing for them, so you can manually mark these items and run the GR/IR run. Upon completing the run which eventually clears the entry in the report you are referring to.


KBA , SRD-FIN-INV , Inventory , How To


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