2080825 - Triggering Workflows on Position Object by Checking for Previous Value in Field

• How to add a rule to trigger a workflow based on a Field Level change.

• Customer would like to trigger a workflow when a specific field is changed in a Position, either via Make Correction or Insert New Record

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• SAP SuccessFactors Employee Central
• Business Rules

In this article we will cover how to add rule validations (IF conditions) to trigger a workflow for field level changes made inside an existing Position record (Take Action Make Changes) and if the field value is set in a  new record (Insert New Record).

Workflow trigger for field changes made via “Make Corrections”

1.  First we need to create a new rule, give it an ID and a name, Ccenario should be set as "Metadata Framework -> Rules for MDF Based Object" and set the Base Object to “Position”.
   
   
2. The next step is to set the IF conditions. As we have now defined the “OriginalValues” parameter, we are now able to validate against Original values of the record being edited. In the below example, the rule will validate that 1) Original Values is not equal to Null (not blank), 2) the new field value is not equal to the previous value in the field

 

Please Note:

• This will only work for the position object and no other MDF objects

• If using this configuration, we recommend carrying out update and creations changes via import, in two separate import files. One for creation and one for update.

• If you are triggering a different workflows for creation and update. The system will treat any changes made in the workflow step (even for creation workflows) as an update.

Note:

If an approval process is necessary, then the Workflow should be configured on the Position level. Once the Position Workflow is approved, then that is the time that the Supervisor field in Job Info is updated.

FAQ - Additional Information

Q) Where can I get information on this from the Guide?

A) Guide: Position Chapter:  Workflow For Synchronizing Position To Job Information

     Guide:Guide :Implementing the Metadata Framework (MDF)

     Chapter: Chapter- Workflows in MDF

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