2087369 - Batch Emails - Consolidated Email Notifications: What emails are available for consolidation, and when these will be sent

As a SAP SuccessFactors Administrator what emails are available for consolidation on the UI, and when these will be sent?

SAP SuccessFactors HCM Suite

The following E-mail templates are customizable and eligible for consolidation:

Document Creation Notification
Document creation notification will be sent to a user when a form instance is created on his/her behalf.

Document Routing Notification
Document routing notification will be sent to a user when a form instance is available in his/her Inbox.

Document Completed Notification
Document completed notification will be sent when the document is completed.

Document Deletion Notification
Document deletion notification will be sent to a user when a form instance is deleted.

360 Document Approval Notification
360 Document Approval Notification will be sent to a user when a 360 form is available in his/her Inbox for feedback team selection approval.

360 Document Evaluation Notification
360 Document Evaluation Notification will be sent to a user when a 360 form is available in his/her Inbox for evaluation.

360 Document Completed Notification will be sent to a 360 owner, informing him/her an 360 participant has completed the document.

Step Due Notification
Step Due Notification will be sent to a user when a document in his/her inbox is approaching the route step due day.

Step Over Due Notification
Step Over Due Notification will be sent to a user when a document in his/her inbox passed the route step due day.

New Applicant Notification
New Applicant Notification will be sent to a job requisition originator when a new applicant is received for the job requisition.

The following e-mail templates are customizable but NOT eligible for consolidation:

Disabled User Notification
Disabled User Notification will be sent when a user is deactivated and he/she has documents to be completed in his/her Inbox. The email will go to the person initiating the data upload that deactivated the user.

Document Reject Notification
Document reject notification will be sent to a user when a form instance is rejected in the Signature stage.

Document Forward Notification
Document Forward Notification will be sent to a user when a completed document is forwarded to their Completed folder.

Document Routing Skip Notification
Document Routing Skip Notification will be sent to a user when he/she was skipped in a document routing.

Document Routing Step Exit Notification
Document Routing Step Exit Notification will be sent to the selected recipient(s) in the event when a routing step is completed.

360 Document Kickoff Notification
360 Document Kickoff Notification will be sent to a 360 document subject, informing him/her of the final approved selection of feedback team members, when a 360 form is sent to the Evaluation Stage.

360 Document Reject Notification
360 Document Reject Notification will be sent to a 360 owner, informing him/her an 360 participant has rejected the document.

360 Benchmark Calculation Completion Notification
360 Benchmark Calculation Completion Notification is sent when the competency job code calculation completes for a particular set of forms

Goal Creation Notification
Goal Creation Notification will be sent to a user when an goal was created for him/her.

Goal Delete Notification
Goal Deletion Notification will be sent to a user when an goal was deleted by manager from Direct Report's goal plan view.

Goal Modification Notification
Goal Modification Notification messages are sent every 24 hours to the employee and to the manager, if changes were made to public goals on the employee's goal plan. The message includes created, modified, and deleted goals. Users are not notified of changes they made themselves. Valid tokens for this message: LAST EMAIL DATE GOAL OWNER OBJ-PLAN-NAME OBJ LIST SIGNATURE

Document Due Notification
Document due notification will be sent to a user when the documents in his/her Inbox is approaching the due day.

Document Late Notification
Document late notification will be sent to a user when the documents in his/her Inbox is already late for completion.

Welcome Message Notification
Welcome message notification will be sent to a newly added user with login permission.

Password Changed Notification
Password changed notification will be sent to a user when his/her password is being reset by the system administrator.

Forget Password Support Notification
Forget password support notification will be sent to a user when he/she click on Forget Password Support link on the login page.

Employee Transfer Notification
Employee transfer notification will be sent when the documents related to the employee are transferred to the new manager.

E-mail Signature
Email signature is a block of text that will be appended to all out-going E-Mail notifications.

Invalid Relationship Notification
Invalid relationship notification

Verify Relationship Notification
Verify relationship notification

Decline Notice Notification
Decline notice notification

Assert Manager Relationship Notification
Assert manager relationship notification

Survey Notification
Survey Notification

Budget Cascaded Email Notification
Notified if your budget has been either assigned or updated. Please access budget cascading from the compensation quick links.

EZ Note Notification
EZ Note Notification will be sent when a user receives an EZ Note

External Candidate Forget Password Support Notification
External Candidate Forget password support notification will be sent to a user when he/she click on Forgot Your Password Support link on the login page.

Job Application Notification
Job application notification will be sent to a user when he/she successfully applies for a Position.

 

The following templates are NOT customizable and NOT eligible for consolidation: (System Notifications)

User Import Notification
User Import Notification will be sent to the user who requested user import.

Mass Create Form Instance Notification
Mass Create Form Instance Notification will be sent to the user who requested

Mass Create Compensation Notification
Mass Create Compensation Notification will be sent to the user who requested

Group Import Notification
Group Import Notification will be sent to the user who requested group import.

Live Profile Import Notification
Live Profile Import Notification will be sent to the user who requested live profile import.

Goal Import Notification
Goal Import Notification will be sent to the user who requested goal import.

Report Process Notification
Report Process Notification will be sent to a user when his/her reports export process is done.

Scheduled Report Failure Notification
Scheduled Report Failure Notification will be sent upon the failure of a scheduled report.

Scheduled Report Warning Notification
Scheduled Report Warning Notification will be sent upon the completion of a scheduled report with warnings.

Scheduled Report Success Notification
Scheduled Report Success Notification will be sent upon the successful completion of a scheduled report.

Archive Failure Notification
Archive Failure Notification will be sent upon the failure of an archive process.

Archive Warning Notification
Archive Warning Notification will be sent upon the completion of an archive process with warnings.

Archive Success Notification
Archive Success Notification will be sent upon the successful completion of an archive process.

Note: Consolidated Email feature is available for BizX, PMGM, RCM and Compensation modules. Also, the email will be sent separately for each module.

As of 2H 2023 you can now monitor the delivery of email notifications using Stories in People Analytics. For more details see KBA 3387145 - Reporting on the delivery of System Email Notifications

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