SAP Knowledge Base Article - Public

2092843 - Time Off Calendar is not displaying non-work days correctly - Employee Central


  • When viewing the Time Off calendar for some employees, the non-working days are not greyed out on the calendar. We created a new Work Schedule and assigned it to a group of employees, and when using Time Off to book leave, the weekend days are not greyed out, and the system is considering them as taken days leave.


  • SAP Successfactors Employee Central - Time Management


  • This is a configuration issue, due to an incorrectly configured Work Schedule assigned to the employees EC > Job Information. To troubleshoot this issue, navigate the employees Job Information portlet in EC and identify the Work Schedule they have been assigned.
  • Then, navigate to Admin Tools > Manage Time Off Structures, and in the Seach drop-down menu select Work Schedule, and then in the 2nd drop-down box search for the Work Schedule you have identified in the employees Job Information.
  • The probably cause is that the creator of this Work Schedule has only added 5 days to the schedule. This is incorrect, as the system will always consider only multiples of 7 (days in a week). The “Days” values are identified as follows -:

1 – Monday

2 – Tuesday

3 – Wednesday

4 – Thursday

5 – Friday

6 – Saturday

7 – Sunday

  • To correct the issue, you will need to select Take Action > Make Correction in the top right of the Work Schedule object, and then add the 2 missing days. In this case, Days 6 and 7 (Saturday and Sunday). Now, to ensure they are considered as non-work days, set their “Working Hours” value to 0 and then save the changes.
  • Then, to verify the calendar now displays non-work days correctly, proxy as the employee in question and navigate to their Time Off page to verify the calendar is now correct.

Note: Starting date for the work schedule is the reference point for day 1 of the work schedule. The starting date refers to the starting date of the work schedule, not the starting date of the effective date of the work schedule that is assigned to the employee. Example: If the starting date is set to Wednesday, January 1, 2014, day 1 in the schedule is a Wednesday. Day 2 is a Thursday, and so on.


KBA , sf employee_central , sf employee , sf dean_hansen , LOD-SF-EC-TIM-UI , Team Absence Calender/ Workbench/ ESS UI's , LOD-SF-EC , Employee Central , LOD-SF-EC-TIM , Time Off , LOD-SF-EC-TIM-TA , Time Accounts (TAT, TA, TAD) , LOD-SF-EC-TIM-CAL , Calendar Jobs , Problem


SAP SuccessFactors Employee Central 2311