2103393 - Data that Can Be Anonymized Using DPCS 2.0 in SuccessFactors Recruiting

• Which data may be anonymized, when using DPCS 2.0?
• This KB article covers Candidate Profile, Job Application, and Offer Information

SAP SuccessFactors Recruiting

• According to regulations in EMEA, candidates/applicants may require from the Recruiters not to store their data under specific circumstances.
• Anonymization is an act of editing the database to change the unique data to no longer unique.
• The anonymization is triggered in following scenarios:

• DPCS (v. 2.0): When a Candidate declines or revokes the DPCS (data privacy statement) or deletes its profile
• DRM: Candidate / Applicant purge routine will anonymize the data for values set up in Admin Tools > Data Retention Management (Legacy Feature)
• DRTM : Candidate / Applicant purge routine will anonymize the data (KB article 2635179)
• Admin action: “Delete Candidate” from Admin Tools

Note: Anonymization requires configuration change which should be done by Professional Services.

Note: Only when anonymize=”true”, you can mark a field as sensitive=”true”.”

There are some fields restricted from anonymization:

Job application template:

Candidate profile template:

None

For more details check the oficial implementation guides:

•  XML Fields that Do Not Support Anonymization

• Job Application Field Definition: Attributes

• Candidate Profile Field Definition: Attributes

In offer detail template, only fields of job application can be set to anonymize="true". The job req fields are restricted from anonymizing. For offer detail custom fields, String and picklist custom fields can be set to anonymized.

• KB article 2635179 - New Data Retention Time Management in Recruiting
• KB article 2103423 - DRM 2.0 to Purge Inactive Candidates and Inactive Applications - RCM
•  XML Fields that Do Not Support Anonymization
• Job Application Field Definition: Attributes
• Candidate Profile Field Definition: Attributes

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