SAP Knowledge Base Article - Public

2104024 - Candidate not Receiving Email Notification when Invited to Apply - Recruiting Management


When a recruiter selects the option to “Invite a candidate to apply”, forwarded candidates are not receiving the email notification to apply to the Job.

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SAP SuccessFactors Recruiting Management - All versions

Reproducing the Issue

  1. Candidate is forwarded to a job;
  2. Recruiter reviews the forrwarded application;
  3. Recruiter "Invite Candidate to Apply";
  4. Email should be triggered to candidate so he can apply to the job;
  5. However Email is not received by candidate


  1. Recruiter/Operator inviting to apply does not have an e-mail address setup on profile.
  2. When candidates are invited to apply they receive an e-mail notification using the Invite Candidate to Apply e-mail template, configured in Recruiting Email Triggers. If the email notification is also enabled under Admin Center -> Edit Applicant Status Configuration, the trigger will not work.


Cause 01:
Make sure the user have an email address in profile.

Cause 02: 

  1. Go to Admin Center > Recruiting > Manage Recruiting Email Templates:
    Confirm that there is a template for “Invite Candidate to Apply” email is enabled and defined with the tokens [[RECRUITING_APPLICANT_NAME]], [[INVITE_REFERRER]], [[INVITE_JOB_POSTING_DATE]], [[INVITE_LINK]]

  2. Go to Admin Center > Recruiting > Recruiting Email Triggers:
    Confirm that Invite Candidate to Apply trigger is enabled and correctly defined with template configured before:


  3. Go to Admin Center > Recruiting > Edit Applicant Status Configuration
    Confirm that the template is NOT defined on “Invited to Apply” Status:



Invite to Apply, Notification, Forwarded Candidate. , KBA , LOD-SF-RCM , Recruiting Management , LOD-SF-RCM-EML , Recruiting Emails and Notifications , How To


SAP SuccessFactors Recruiting all versions