2137589 - Incoming Check Cannot be Released Due to Error Message: Releasing the allocation not possible

You cannot release an incoming check. The system gives an error message: Releasing the allocation not possible.

SAP Business ByDesign

1. Go to the Payment Management work center.
2. Select New Incoming Check under Common Tasks view.
3. Enter the necessary information such as Company, Payer and Check Number.
4. Enter the Payment Amount and select Direct Posting to G/L Account.
5. Select General Ledger Account XYZ and enter the details (XYZ means the G/L Account ID).
6. System throws the error message:

Releasing the allocation not possible.

Save failed

Potential Cause 1:

While posting an incoming check with reference to g/l account the resulting journal entry typically would show as:

Debit:   Check Clearing Account
Credit:  Revenue Account

You entered the credit account manually. As debit-entry the system will try and pick the general ledger account maintained in the Activity: Charts of Accounts, Financial Reporting Structures, Account Determination, Sub-ledger Cash, sub-tab: Check Deposit- In Transit.

Since the account is missing the system fails to save the incoming check.

Potential Cause 2:

No Functional Area is maintained in Business Configuration for the specific G/L Account.

Resolution 1:

1. Go to the Business Configuration work center.
2. Navigate to the Implementation Projects view.
3. Select the relevant Project and choose Open Activity List.
4. Select the Fine-Tune phase.
5. Search and open the activity Charts of Accounts, Financial Reporting Structures, Account Determination list.
6. Under Account Determination section, Open the Cash sub-ledger.
7. Refer to Check Deposit- In Transit tab
8. Maintain the G/L Account for the missing payment method.

Once you maintain the relevant G/L account, try releasing the incoming check and system will allow incoming check posting.

Resolution 2:

1. Go to the Business Configuration work center.
2. Go to the Implementation Projects view.
3. Select the respective project.
4. Click Open Activity List button.
5. Select the Fine-Tune Tab.
6. Search and open the activity Settings for Income Statements by Function of Expense and Earned Profit Analysis.
7. Click Edit Functional Areas link.

Here you can define a Functional Area as Default or either select one for the respective G/L Account and then try to post the Incoming Check again.

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