SAP Knowledge Base Article - Public

2146107 - New Users not dynamically added to Permission Groups


New Users not dynamically added to Permission Groups


SAP SuccessFactors HCM Suite

Reproducing the Issue

Permission Group Definitions are mainly divided into two sections:

1. Choosing Group Members

- People pools are created using filters to define who are included in this group

2. Excluding Group Members

- People pools are created using filters to define who are excluded in this group

When no filters are added in Section 1, but are added in Section 2, the system includes all active users except those defined in Section 2. For example:

  • Instance has 100 users
  • Permission group should include all except Admin User
  • Section 2 is defined as User = Admin User
  • Current result is 99

However, when Section 2 is defined using User or Username fields as filters, and no other filters, the permission group becomes static (not dynamic). When new users are created, the permission group does not update to include new users (user count remains at 99).


When permission groups only use static filters such as User or Username, the background job that dynamically updates groups excludes them from being updated. This is done to avoid performance problems, as some instances may define a large number of permission groups.


Some possible workarounds are:

1. Use filters such as Department or Job Code to define exclusions.

- For example, instead of defining "User = Admin User" as an exclusion to that group, choose or assign another unique identifier such as "Job Code = Admin".

- This makes the permission group dynamic, and the background refresh job includes this group to be updated.

 2. Manually update the Permission group by editing and clicking Update then resave the group.


 SF Success Factors Dynamic Automatic Group Assigned Permission Exclude , KBA , LOD-SF-PLT-RBP , Role Based Permissions , Problem


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