SAP Knowledge Base Article - Public

2161681 - Is it possible to show Roles and Groups in the Ad Hoc Share screen


You have created an Ad Hoc report and would like to share it with users assigned to existings Roles and Groups without using the Dynamic Groups however there is not option to select RBP roles & groups.




  • SAP SuccessFactors HCM Suite
  • Adhoc Reporting
  • Dashboard and Tiles


This functionaly does not exists with the Legacy Ad Hoc reports framework (without the Report Center enabled).


With the current functionalities it is not possible to show Roles and Groups with the Legacy Ad Hoc reports framework and Share screen.

The users can only share the report with individual Users, predefined system roles (e.g. All Employees, Managers Only, Non Managers Only, HR Manager Only) or dynamic groups specifically created from the Ad Hoc report share function.

It might be of interest to know that this is possible with the Online Report Designer or the Report Center.

With the Report Center, if enable, you can share the Ad Hoc reports with RBP Roles, Group and Dynamic Groups as described in the KBA 2512865 - How to Share a Report Using Report Center


Dynamic groups, share, Ad Hoc reports, legacy Ad Hoc reports , KBA , ad hoc share screen , LOD-SF-ANA-ADH , Adhoc Reports & Report Builder , Product Enhancement


SAP SuccessFactors HXM Suite all versions