SAP Knowledge Base Article - Public

2161955 - How To Create Advanced Reports - Onboarding 1.0


Instruction on how to create and run advanced reports in Onboarding 1.0

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."


SAP SuccessFactors Onboarding 1.0


For Live Customer(s), Implementation Partner(s), and Consultant(s)

To create and export a detailed report of activities, administrators have the functionality to do it in the front-end. Please follow the steps below on how to create an advanced report.

  1. Navigate to SAP SuccessFactors HCM > Onboarding > Reports > Advanced Reports
  2. Under Advanced Reports, kindly click 'Create' button.

  3. Set the Report Parameters.

    a. Report Name - Title of the Report
    b. Report Scope - (i.) Select Private for visible to user who generated the report and (ii.) Select Public if all users who have access,
    to Advanced Reports to see the generated data
    c. Based on Template - Tick the checkbox if you would like to run a report with already selected keys.
    d. Report Template - The dropdown will show if 'Based on Template is Selected, choose the available template as foundation of the report file.

    Select Next once the parameters are set

  1. Set Report Fields.

    a. To select new fields/keys, click the three dotted line (...) button; it will show a window form to select fields

    b. Select the key to include in the report fields. Click Select button once key is identified to be part of the report (Once it is highlighted it is selected)


    There is no option to select multiple keys.

c. Once the keys are added in the selected fields section, the sequence can be changed by selecting the key and clicking the button Moving Up/Down
d. It is also possible to delete the fields one by one or all
e. Click Next once complete

  1. Set Report Filter.

a. Filter fields:

    • Process - Select the Process where the data is coming from
    • Date Type - Select the type of data where the To and From will generate
    • Select Field - Identify and select the fields to use to filter down the data
    • Operator and Condition Value - To narrow down the data generated, complete the logic and value; select add when finish
    • Edit & Delete Button - Administrator can delete or edit already created filter logic

      b. Once complete setting the filter, click Next button


  1. Save Report as Template.

    Administrator can either use the current report as a template by saving it. 

    Click the 'x' button to close the window.

  2. Wait for the progress to turn 100%, once it finishes click the report and download by clicking 'To Excel' button.