2187621 - Employee ABC is not Allowed to use cost Object XYZ of Type Internal Order on DD.MM.YYYY

The employee is trying to submit his expense report but the error message below is shown:

 "Employee ABC is not allowed to use cost object XYZ of type Internal Order on DD.MM.YYYY”

 

1. Go to Travel and Expenses WoC
2. Choose the Expense Report and click to open
3. Click in Submit button

 Or:

 Go to Auditing WoC

1. Go to Expense Reports view
2. Change the Show box to all expenses
3. Search for the Expense Report and click to open
4. Click in Submit button

 The error message Employee ABC is not allowed to use cost object XYZ of type Internal Order on DD.MM.YYYY is shown after clicking Submit.

The employee is using an Other Cost Object outside the validity period that he is assigned.

1. Go to the expense line item of the date that is shown in the error message and check the Other Cost Object that is being used. Check with the Administrator/Key User which is the validity period that you assigned to that Other Cost Object;
2. If no expense line item from the date that is shown in the error message has that Cost assignment in them, please check the expenses such as Hotel, Rental Car, Flight, etc. In these expense category type there are fields such as Check-in Check-out which get the header assignment in consideration. Please check if in one of these expenses this dates are put wrong and need adjustment. Furthermore all cost objects need to be valid until the end of the trip, even when in some cases the internal order was only used for several days. The system checks are always done on the last day of the expense report.

KBA , SRD-FIN-ERM , Travel and Expense Management , How To

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