SAP Knowledge Base Article - Public

2201658 - Employee Central User Data Full Purge Import

Symptom

Need to correct employee information via Full purge. Removing all data in the affected entity (Job Information, Personal Information, etc.) and replacing it with what is contained in the import file.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Environment

  • SAP SuccessFactors HXM Suite
  • SAP SuccessFactors Employee Central

Resolution

The steps below will help you with performing a full purge import. You can perform a Full Purge import for the following employee information:

  • Personal
  • Global
  • Hire
  • Job History
  • Compensation
  • Phone, e-mail
  • Social Accounts
  • National ID
  • Direct Deposit
  • Leave of Absence History
  • Addresses, Payroll
  • Bonus
  • Emergency Contact
  • Pay Component Recurring
  • Pay Component Non Recurring
  • Job Relationships
  • Composite Zip Data
  • Compound Person Relationship
  • Compound Non-Effective Dated Entities

Download the import template for the data that will be replaced:

  1. In Admin Center > Import Employee Data
  2. Click ‘Download a blank CSV template’ dropdown and select the appropriate template

Create a ‘Person and Employment Export’ table report to capture information for reimport and backup:

  1. Go to Report Center > create new 'Table' report
  2. Choose the ‘Person and Employment Export’ report definition type
  3. Build the report based on the import template you downloaded in step 1.
  4. Pick the columns in the same order that appear in the template
  5. Keep an unaltered copy of this report as backup

Review the populated import template to ensure that all data is correct

  1. Populate the downloaded import template with the data from your Table report. If the fields in the Table report and import template match, copy and paste can speed up this portion of the process
  2. Take note of the effective dates of your records to ensure that there is no overlap
  3. Make sure that the end date column is not populated

Run a Full purge import for the user

  1. In Admin Center > Import Employee Data, for example, select Job History
  2. Choose the ‘Full Purge’ option checkbox
  3. Choose the file created in step 3 and select ‘Validate’ to confirm the information is correct
  4. Once validation is completed with no errors, Import the file

Please note that a full purge import will erase all records and replace them with the data in the import file.

Keywords

Purge, Import, Full Purge Import, Employee Central, employee data , KBA , LOD-SF-EC-EDP , Import Employee Data (EC Core only) , How To

Product

SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HXM Suite all versions

Attachments

Employee Central - Full Purge Import.docx