2229272 - Checking User Permissions (for example Report Permission) via User Role Search

• How do I know if a user is able to access reporting data for a specific report or employee?
• What are the roles granted to specific users?
• How to check if a user has a specific permission?

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

• SAP SuccessFactors HXM Suite
• Report Center

• The User Role Search function allows searching specific roles granted to users.
• Below are some examples on using the User Role Search function to check report data access:

Example 1

Does user sfadmin have access to Report Centre:

1. Admin Centre > Search for User Role Search
2. Enter the Access User, Permission Category, Permission type
   A Target user is not required here since access to the Report Centre tab does not have any target population assocaited to itself
3. Select Search Roles. In this case the user sfadmin gets Report Centre access through the two roles System Admin and Employee Self Service
   
   
   
   

Example 2

Does user cgrant have access to any reporting data for the user admin? Check if cgrant has report access/permission for the user admin as follows:

1. Admin Centre > Search for User Role Search
2. Enter the Access User, Permission Category, Permission type and the Target User
3. Select Search Roles. In this case the user cgrant has no access to report data for the user admin

4. Check this by running an Ad Hoc report created by the user cgrant:

Example 3

Does the user admin have access to any reporting data for the user cgrant? Check if user admin has report access/permission for the user cgrant as follows:

1. Admin Centre > Search for User Role Search
2. Enter the Access User, Permission Category, Permission type and the Target User
3. Select Search Roles. In this example, the User admin has access to report data for the user cgrant via the Role name System Admin

• Specifically, via the Groups/Users granted with role permission access and their targets
• Group/User granted with role permission: System Administrators, Master
• Target population: All

• This can be confirmed by running an Ad Hoc report created by the user admin:

• The same approach can be used for different reports like List Views, Classic Reports etc..

• Select multiple users in order to compare the permissions they have:

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