2256949 - Supplier Invoice's Costs Are Not Considered in the Sales Accrual

You have created supplier invoices, however the invoices does not appear in the Sales Accrual report nor the costs implied by these invoices are considered as incurred costs during the revenue recognition run for the associated sales order.

 SAP Business ByDesign

1. Go to Cost and Revenue work center
2. Go to Sales Documents Line Items view.
3. Find the concerned sales order.
4. Click Reports -> Sales Document - Line Items for Sales Order Item

You'll see that the Supplier invoices are not considered as incurred costs.

The supplier invoices have line items with cost assignment to a project and sales order. Nevertheless, if you check the corresponding entry in the journal entry the respective item amounts have been posted to a purchase in transit account instead of deferred costs account. The relevant supplier invoices are based on a purchase order whose item has the flag Goods Receipt Expected and hence any invoice will not directly post to the Cost Object (in this case Project Task and Sales order). Only the goods receipt posts to the cost object and any differences between Goods Receipt and Invoice are posted by GR/IR Clearing run.

Currently, these invoices are still waiting for a goods receipt, hence you find that the amounts are in a purchase in transit account.

If for these invoices you are no longer expecting goods and services receipt, you may manually finish the purchase order item via Purchase Requests and Orders work center. The next GR/IR Clearing Run would then move the amounts from In Transit account to the real Cost Object and related accounts.

purchase in transit; deferred costs; Sales Accrual report; incurred costs , KBA , AP-ACC , Business ByDesign: Financial Accounting , How To