SAP Knowledge Base Article - Public

2261877 - Duplicate Records and Canceled Positions shown in Position table - Advanced Reporting and Story


  • Duplicate Record showing in Position Table for each position code or to some of the position code.
  • A query is created with Position table to report all active positions and a canceled position is shown in the report

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.


  • SAP SuccessFactors HXM Suite
    • Report - Canvas: Advanced reporting
    • People Analytics Report Story

Reproducing the Issue

  1. Create a query in Advanced Reporting or Story
  2. Drag and drop the Position table
  3. See multiple rows per Position
  4. Add a filter by effectiveStatus in 'Active'
  5. Check Results
  6. There are still multiple rows for each Position


The status field that we have to look is the "mdfSystemRecordStatus".

The positions have the status of PH. "PH" is the record’s history before workflow got approved, it’s again a status specific to workflow records.

Assume record has a value "A" and you created a workflow to change the record value to "B", once workflow is approved the record value will become "B".

To keep the history a record with "PH" is created with value as "A".


  1. Edit the Report under concern and then edit the Position Table
  2. Edit Restrictions
  3. Add a filter for the mdfSystemRecordStatus (Advance Reporting) / Record Status (Story Reporting) to match only the records with value 'N'


You can find the below values in above mentioned field.

  • N - normal record
  • P - pending record
  • C - correction
  • D - soft deleted record
  • PH - Is the record’s history before workflow got approved 

Please note if Position related fields (or any Foundation object fields) are selected from Job Information object in Story reporting and if there are duplicates when we preview Query, please follow steps mentioned in KBA 3211995

See Also

2613024 - How to Filter only certain tables using Edit Restrictions in Advanced Reporting tables?

3211995 - Duplicate records in Story report due to selection of Foundation object fields


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