SAP Knowledge Base Article - Public

2267907 - Employee Import/Export file: supported standard-elements fields

Symptom

  • What are the required fields on the instance's User Data File (UDF)?
  • What fields can I remove from datamodel and, consequently, from the UDF?
  • What are the default fields in the UDF initially?
  • Which fields are shown by default in Employee Profile?
  • How can I change which fields will appear in the instance's UDF?

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

Environment

SAP SuccessFactors HXM Suite

Cause

The Employee User Data File (UDF) only supports a specific list of pre-defined standard-elements.

Therefore, it's not possible to see some fields on the UDF when exporting it, even through they can be configured on Employee Profile.

Resolution

  • The below table brings guidance on the common standard and custom elements on the Succession Data Model.
  • Note: not all element are listed in the table, to view the complete list of supported fields please review the help guide Field Requirements for the User Data File

Furtherly, it shows how the elements are used on the User Data File (UDF) and how they appear on Employee Profile.

  • Column “Field”: on this column, the standard-elements are presented as shown on the User Data File (UDF);
  • Column “Max Length”: indicates how many characters each field supports;
  • Column “Required”: indicates whether this Field is required by the system or not;
  • Column “Key”: presents how the Field is shown on the Employee Profile configuration;
  • Column “Included in Default?”: shows which standard-elements are supported by the User Data File (UDF).
    • The checked fields indicate that it can be seen on the UDF and the unchecked ones indicate that they cannot be seen on the UDF, neither added to it.

      table.jpg

As part of 2H 2021 release Introducing a standard element , named "Learning License User Type” which is string type which can be added or configured in the data model to represent the LMS license see KBA 3107832 - New Standard Element for Learning License User Type for more details.

Note: If you are adding any standard fields other than above listed in the data model, check it in the extended import template. Additionally, this KBA's "See Also" section brings further material to guide you should you like to make changes in the Data Model.

See Also

  • 2223955 - How many custom fields can be configured in User Data File

  • 2752272 - How to remove a column from User Data File (UDF) and all the data for all users?

  • 2420282 - How to change the fields that will be visible in User Data File (UDF) and their order

  • 3107832 - New Standard Element for Learning License User Type

Keywords

User Data File, UDF, datamodel, Data Model, Data Import, Basic Import, mandatory fields , standard-element, custom fields, custom elements, required fields , KBA , LOD-SF-PLT , Platform Foundational Capabilities , LOD-SF-PLT-UEX , Employee Export Issues , LOD-SF-PLT-UIM , Employee Import Issues , LOD-SF-EP-UI , People Profile UI (PP3 UI) , LOD-SF-EP-BCI , BCUI & Data Model (XML) Configuration , How To

Product

SAP SuccessFactors HXM Suite all versions