2274816 - How to Create An Event Reason

How to create an event reason in Employee Central

Event reasons are defined by you based on the needs of the organization. Event reasons are used to define more specifically the reason why an event has taken place.

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Success Factors - Employee Central

Event reasons are defined by the customer. They are used to define more specifically the reason why an event has taken place.

Event reasons are foundation objects. This means that the admin can create event reasons in the Admin Center  Manage Organization, Pay and Job Structures screen or by mass uploading data using a CSV file in the Admin Center  Import Foundation Data.

1)      Navigate to Admin Center -> Manage Organization, Pay and Job Structures -> Click on ‘Event Reason’ in the Create New dropdown.

2)      Provide the values for the following fields:

Effective as of     - From when should the event reason be effective or visible in the system.

Event Reason Id - A unique id for the event reason

Event Reason Name - Name for the event reason

Status - Event Reason status (Active/Inactive)

Event - The event that needs to be mapped to the event reason (The events are defined in Picklist Management)

Employee Status – The status of the employee when this particular event reason is selected in his job info portlet.

3. Once you have created the event reason, you will then have to permission the event reason by doing the following

    1. Admin Center > Manage Permission Roles

    2. Choose a role > Click Permission

    3. Go to the Employee Data Section > Event Reason > Grant Permission to Event Reason > Save

    4. Log out and log back in again and the event reason will appear

Note:

Event reasons are defined by you based on the needs of the organization. Event reasons are used to define more specifically the reason why an event has taken place.

When the manager or an administrator changes an employee’s data, for example, by increasing the salary or changing the department information, the reason behind this change is normally that an event has taken place in that employee’s professional life. For example, an event could be a promotion or a transfer to another department. The information about which event lies behind this change is stored in the system for reporting purposes. However, such a change might also include a change to the employee’s status, for example, if the employee leaves the company, the employee status would be changed accordingly to reflect that the employee is no longer an active user in the system.

For example, the event “Termination” can take place either because the employee’s performance wasn’t sufficient, or because the employee wanted to change companies. In this example, if the customer wants to differentiate between the two possibilities, you define two event reasons that you could call “Terminated - Performance Issues”, or “Terminated - By Employee”.

Technically, event reasons are foundation objects. This means that the administrator can create event reasons in the Admin Center  Manage Organization, Pay and Job Structures screen or by mass uploading data using a CSV file in the Admin Center  Import Foundation Data.2080139 - How To Import Foundation Objects or Foundation Data - Employee Central

Event reasons are mandatory in the system. Even if you decide not to create your event reasons for the purpose of narrowing down the reasons why an event takes place, you have to create an event reason for each event that your company uses. The event reason sets the employee status.

The event reasons are grouped by event and you cannot change the order or filter this list.

Multiple Event Reasons can be created as needed for any of the events. At a minimum, the administrator should create an event reason for the following:

• Hire event
• Rehire event
• Termination event
• Changes to Job Information and Compensation Information

FAQ - Additional Information

Q) In which Implementation Guide can I find more information on this topic?

A) Guide: Implementing Employee Central Core

     Chapter: Event Reasons

      Chapter: Events in Employee Central

      Chapter: Event Reasons in Employee Central

Chapter: System Behavior for Events, Event Reasons, and Employee Status

• 2315265 - Employee Central - Foundation Objects - FAQ

• 2571698 - Best practices setting up business rules for event reason derivation
• 2396664 - YouCalc and Business rules for event reason Derivation
• 2541909 - Job Info: How to configure the Event Reason (event-reason)
• 2475778 - Error: Unable to determine the EventReason for the proposed change(s)
• 2617429 - Event Reason Availability and Configuration in Employee Central
• 2923093 - How to find and edit events in SuccessFactors
• 2505526 - HRIS Sync - How does HRIS Sync translate Employment Status in EC to STATUS in EP
• 2390428 - Furlough and Suspension events unavailable in MSS
• 2274816 - How to Create An Event Reason
• 2080139 - How To Import Foundation Objects or Foundation Data - Employee Central
•  2769017 - How To Export a Foundation Object
• 2277994 - How to Import Data for MDF Objects/MDF picklists in SuccessFactors?
• 2571698 - Best practices setting up business rules for event reason derivation
• 2541909 - Job Info: How to configure the Event Reason (event-reason)
• 2475778 - Error: Unable to determine the EventReason for the proposed change(s)
• 2250510 - Event dropdown list for Job information is empty when going through Employment Details > Take Action > Change Job and compensation information
• 2421457 - Event reason is visible in Job History even though no permission
• 2726519 - How To Grant Permission to Employee Central HRIS Elements Import - Before and After 1H 2025 Release

Event Reason, How to Create an Event Reason, Create Event Reason, event foundation object, Hire event , Rehire event, Termination event, Changes to Job Information and Compensation Information , KBA , LOD-SF-EC-FOO , Foundation Objects (Organisation, Pay and Job Structures) , LOD-SF-EC , Employee Central , LOD-SF-EC-JOB-EVN , Events, Derivation & Employee Status , LOD-SF-EC-CMP-EVN , Events, Derivation & Employee Status , How To