2296018 - Italy, France and Spain: Journal Entries for Goods Receipt from Supplier Not Posting to Purchase Account

This Case Document is a complement of Case Document 1985009 - Purchase Accounts for Procured Stock/Inventories.

For some countries, such as Italy, France and Spain, you are legally required to have journal entries from goods receipt from supplier posting to a Purchase Account in addition to a Material Inventory account. In SAP Business ByDesign this is called Purchase Account Management.

You have a scenario where you did not scope any of the above countries. However, you have added one or more of them to the Account Determination Profile of any other country you have scoped (e.g. Germany), as suggested in Case Document 1985009.

Such action enabled the Purchase Account tab, and hence you have maintained an account for Purchase Account and expected follow up journal entries to post to this account. However, this does not occur: follow up journal entries continued to post to Material Inventory account only.

1. Go to General Ledger work center
2. Go to Journal Entries view > Journal Entries subview
3. Search and open the Journal Entry created for the Goods Receipt from Supplier

Under Line Items section, notice that the system debited only the Material Inventory account. The Purchase Account was not touched.

Just by assigning the country to Account Determination Profile does not activate Purchase Account Management functionality. That will only enable the accounts to be maintained.

Activation of Purchase Account Management has to be done by assigning the correct Accounting Principle.
This is an attribute of Accounting Principle. For example, for country FR the accounting principle delivered 3000 - French GAAP has the correct attribute set.

In other words, in the example given you'll need to scope country France, which will bring French accounting principle 3000 - French GAAP to be assigned in the Set of Books activity in Business Configuration.

Once you assign FR accounting principle, Purchase Account Management will be enabled (i.e. journal entries will start posting to both Material Inventory and Purchase Account accounts).

Today as a standard - SAP has delivered Purchase Account Management enabled for French, Spanish and Italian localisation since this is mandatory in these three countries, which means only for these three accounting principles you will get the additional items in the journal entry.

SAP also enabled the corresponding Business Configuration Objects in PDI so that you can create your own Accounting Principle through PDI and then, in the PDI solution, mark the checkbox related to Purchase Account Management.
This is another way to enable Purchase Account Management for countries where Globalization is not delivering Accounting Principle.

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