2296018 - Italy, France and Spain: Journal Entries for Goods Receipt from Supplier Not Posting to Purchase Account

This Case Document is a complement of Case Document 1985009 - Purchase Accounts for Procured Stock/Inventories.

For some countries, such as Italy, France and Spain, it is legally required to have journal entries from goods receipt from supplier posting to a Purchase Account in addition to a Material Inventory account. In SAP Business ByDesign this is called Purchase Account Management.

In this scenario, none of the above countries have been scoped. However, one or more of them have been added to the Account Determination Profile of another scoped country (e.g., Germany), as recommended in the Case Document 1985009.

Such action enabled the Purchase Account tab, and hence an account for Purchase Account has to be maintained and expected follow up journal entries to post to this account. However, this does not occur: follow up journal entries continued to post to Material Inventory account only.

SAP Business ByDesign

1. Go to the General Ledger work center.
2. Go to the Journal Entries view.
3. Go to the Journal Entries subview.
4. Search and open the Journal Entry created for the Goods Receipt from Supplier.

Under Line Items section, notice that the system debited only the Material Inventory account. The Purchase Account was not touched.

Just by assigning the country to Account Determination Profile does not activate Purchase Account Management functionality. That will only enable the accounts to be maintained.

Activation of Purchase Account Management has to be done by assigning the correct Accounting Principle.
This is an attribute of Accounting Principle. For example, for country FR the accounting principle delivered 3000 - French GAAP has the correct attribute set.

In other words, in the given example, scoping the country France will trigger the assignment of the French accounting principle 3000 – French GAAP in the Set of Books activity within Business Configuration.

Once the FR accounting principle is assigned, Purchase Account Management will be activated, meaning journal entries will begin posting to both the Material Inventory and Purchase Account accounts.

Currently, SAP has enabled Purchase Account Management by default for the localizations of France, Spain, and Italy, as it is mandatory in these countries. As a result, only these three accounting principles include the additional items in the journal entries.

Additionally, SAP has made the relevant Business Configuration Objects available in PDI, allowing the creation of custom accounting principles. Within the PDI solution, the checkbox for Purchase Account Management can be selected, offering an alternative method to activate this functionality for countries where the standard globalization content does not provide an accounting principle.

1985009 - Purchase Accounts for Procured Stock/Inventories

Journal Entries, Goods Receipt from Supplier, Purcahse Account, Italy, France, Spain, Purchase Account Management. , KBA , SRD-FIN-GL , General Ledger , How To