2299737 - Error in Day Closure Run: “Creation of period closure date for employee XYZ failed. No valid offsetting acct found for source account ABC (YYYY.MM.DD

Symptom

You are trying to execute correction run for Employee XYZ (where XYZ represents the Employee) in Time Administration and system throws error messages that prevents you to Save it.

Creation of period closure date for employee XYZ failed. No valid offsetting acct found for source account ABC (YYYY.MM.DD - YYYY.MM.DD) on YYYY.MM.DD

*XYZ represents the Employee

Environment

SAP Business ByDesign

Reproducing the Issue

Go to the Time Administration work center
Select the Regular Tasks view
Select Run Day Closure
Choose the Employee XYZ and Set Period Closure Date
Select Save

Cause

Period End Rules for the Time Profile was not set to zero.

The error occurs because a back dated configuration change is made to the Time Account Period End Rules.

The Employee's Time Profile for the dates specified in the error does not have the Time Account assigned. Hence, it is unable to receive any balances as per the period end processing rules.

You need to identify, if you have intentionally unassigned the Time Account for the periods specified or if you do not require the Time Account assigned to the Employee for the time period specified.

Resolution

If you do not want the Time Account assigned to the employee going forward, then, set the Period End Rules for the Time Profile DD.MM.YYYY to DD.MM.YYYY for Employee XYZ to Set to Zero using the below steps. This will set the value for the year YYYY to zero.

Go to Time Administration work center
Go to Employees view
Search for Employee XYZ
Go to Time Profile tab
Select the Time Profile having the Start Date DD.MM.YYYY – End Date DD.MM.YYYY
Go to tab Time Account Rules
Select the Time Account ABC (where ABC represents the Time Account)
Go to tab Period End Rules and select Adjust Rules
Select the Posting Type Set to Zero
Select Save and Close

Else, if you want the Time Account included, then you have to assign the Time Account to the Employee's Time File.

Keywords

Creation of period closure date, Period End Rules , KBA , creation of period closure date , set period closure date , period end rules , adjust rules , no valid offsetting acct , SRD-HR-TLM , Time and Labour Management , How To

Product

SAP Business ByDesign all versions

2299737 - Error in Day Closure Run: “Creation of period closure date for employee XYZ failed. No valid offsetting acct found for source account ABC (YYYY.MM.DD - YYYY.MM.DD) on YYYY.MM.DD”