SAP Knowledge Base Article - Public

2300595 - VAT for XYZ Missing in Document XXX of Type Customer Invoice


You execute a Tax Return Run and system displays the error message VAT for XYZ Missing in Document XXX of type Customer Invoice in the Results tab.


SAP Business ByDesign

Reproducing the Issue

  1. Go to the Tax Management Work center.
  2. Go to the Periodic Tasks view and select the EC Sales List Runs subview.
  3. Select Run ID XXX and click the Log ID YYYY
  4. Go to the Results Tab.


Once a document involves taxes relevant for EC Sales List it is mandatory that the associated Business Partners have a VAT Registration Number.

Even if a document is canceled a VAT Number is necessary for the business partner since the original invoice and the cancellation will be considered in the Tax Return but the net taxes from this pair would be zero.


A) For cases where the business partner/account is in an EU country, please maintain a valid VAT Registration Number.

  1. Go to the Receivables Work Center.
  2. Go to the Customers View and select the Customer Accounts subview.
  3. Insert the Account ID and click Go.
  4. Click the Customer name.
  5. Click View All.
  6. Go to the Financials Data tab.
  7. Go to the Tax Data Sub-Tab.
  8. Under Tax Numbers click Add Row and insert the VAT Registration Number.

B) For cases where the business partner is not in an EU country, please cancel the Invoices listed in the errors (ensure that the cancellation happens using the same date as the original invoice) and post new invoices with right tax codes.

The correct tax code is 508 -Export to third country.

Then, send the case to SAP with the permission to manually set these invoices and cancellation pairs as cleared so they will not be considered in the EC Sales Return and thus avoid the errors.

See Also

It could also happen that the error message could be displayed as a Warning and no Report be created.

In this case check the Warning messages and if there is an error message as mentioned above, perform exactly the same steps as above to solve the issue.

This happens mainly when there are more than one invoices pertaining to the same company and one of them has been corrected and the rest not.


EC Sales, Documents for customers without VAT ID and sale type Sale of Goods within EU total , KBA , SRD-FIN-TAX , Tax Management , How To


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