2328948 - How to Trigger Recalculation After Updating Holiday Calendar

When a Holiday Calendar is updated — for example, when a new holiday is added or an existing one is removed — the system does not automatically recalculate the Time Account balance for leave requests that have already been submitted or approved.

This can lead to the following scenarios:

• Leave requests may continue to deduct days that are now recognized as holidays.

• The Time Account balance remains unadjusted, even though the holiday should reduce the number of leave days consumed.

• As a result, employees may lose leave balance unintentionally, or the reported leave duration may not reflect the latest holiday updates.

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SAP Successfactors Employee Central - Time Management

1. An employee applied for leave from Monday to Friday, totaling 5 days.
2. Subsequently, the admin updated the Holiday Calendar to mark Wednesday (for example) as a holiday.
3. The expected behavior is that the leave duration should automatically adjust to 4 days, excluding the new holiday, and 1 day should be credited back to the employee’s Time Account balance.

Recalculation Behavior for Holiday Calendar Changes

• Starting with the 2H 2025 release, when Recalculation is enabled in the Time Management Configuration object, the system provides an additional option:
  • "Automatic Recalculation after Holiday Calendar Changes"
• Once this setting is enabled:
  • Any changes made to the Holiday Calendar at the object data level (e.g., adding or removing holidays)
  • Will automatically trigger a Time Management Recalculation Event (TMRE)
  • The system will then recalculate all time data for employees assigned to the affected Holiday Calendar
• You can also manually trigger the recalculation by using the Time Management Recalculation Event (TMRE) object.

Automatic Recalculation After Holiday Calendar Changes (Effective from 2H 2025 Release)

Starting with the 2H 2025 release, the system now supports automatic recalculation based on changes made to Holiday Calendar object-level data (e.g., adding a new holiday or removing an existing calendar from the Holiday Calendar).

To enable this functionality, follow the steps below:

1. Navigate to Manage Data > Time Management Configuration
2. Set the following fields:
   • Enable Recalculation: Yes
   • Schedule Immediate Recalculation:
     • Set to "Always" to trigger recalculation immediately after changes are saved in the Holiday Calendar.
     • Alternatively, set to "Never" if you prefer recalculation to occur via the Trigger Recalculation Job (executed the next day).
   • Automatic Recalculation after Holiday Calendar Changes: Yes
     • This ensures that each change to the Holiday Calendar object will automatically create a Time Management Recalculation Event, recalculating all time data for employees assigned to the updated Holiday Calendar.

Manual Recalculation Process

You can also manually trigger the recalculation by using the Time Management Recalculation Event (TMRE) object. To manually trigger recalculation, follow the steps below:

1. Ensure Recalculation is Enabled (Handbook: Enabling Recalculation)
2. Navigate to Manage Data > Create New > Time Management Recalculation Event
   
   • 
3. Once the object is saved, the system will recalculate all absences impacted by the specified Holiday Calendar. 
4. After the event is processed, results can be reviewed in Execution Manager > Viewing Time Management Recalculation Results (Handbook: Viewing Time Management Recalculation Results from the Execution Manager)
5. For detailed guidance, please refer to the handbook: Changes Within a Holiday Calendar (Handbook: Changes Within A Holiday Calendar)

Note: It is currently not supported to run the recalculation of absences using Time Management Recalculation Event (TMRE) for a specific Time Type only. The recalculation applies broadly to all applicable absences affected by the selected Holiday Calendar.

Time Management Recalculation Event (TMRE) is saved, but absence is not recalculated:

For further information on recalculations, please refer to the Administration Guide "Recalculation in Time Management".

• Changes Within A Holiday Calendar
• Recalculation in Time Management
• Time Management Recalculation Event
• Viewing Time Management Recalculation Results from the Execution Manager
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