SAP Knowledge Base Article - Public

2341240 - DPCS 2.0 - how to enable version 2.0 of Data Privacy Consent Statement and how to set up privacy statement - Recruiting Management

Symptom

  • This article explains how to enable and set up Data Privacy Consent Statement version 2.0.
  • It also explains how to report on DPCS 2.0 approval.

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

Environment

SAP SuccessFactors Recruiting Management

Resolution

Please note that enabling this requires SAP Professional Services or Partner Team engagement. Also, if there are any applications in the withdrawn statuses (Deleted On Demand By Candidate / Deleted on Demand By Admin / Declined DPCS / Withdrawn By Candidate) DPCS 2.0 can be not reverted/disabled. It is recommended to first configure DPCS 2.0 in the test instance before moving changes to production environment.

Also - enabling DPCS 2.0 for internal or external candidates will require ALL already existing candidates to accept the statement. It won't be possible to proxy as internal candidate and apply on his behalf as long as the candidate doesn't log into instance and accepts the DPCS 2.0 statement. This will also happen each time the statement text is edited.

1) Enabling DPCS 2.0

  1. Go to Provisioning > Company Info > Enable "Data Privacy Consent Statement 2.0"

  2. Go to Provisioning > Edit Candidate Privacy Statement and enable Data Privacy Settings for DPCS 2.0

NOTE: If DPCS 1.0 was enabled, you have to disable DPCS 1.0 first:

  1. Disable all boxes for DPCS 1.0
  2. Save settings
  3. Change from DPCS 1 to DPCS 2
  4. Enable DPCS 2 for internal / external candidates
  5. Save settings:

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DPCS 2.0 requires also using version 2.0 of DRM - please review this KBA about Data Retention Management: 2088065 - Legacy Purge - Data Retention Management

When using DPCS 2.0 Candidate Profile / Application and Offer Detail data is not permanently purged, but anonymized. Anonymization has to be additionally configured. Please refer to the following KBA for more information about anonymization: 2080965 - Candidate Anonymization - Recruiting Management.

You can also refer to this KBA on configuring anonymization: 2635179 - Data Retention Time Management configuration in Recruiting.

2) How to set up statements for DPCS 2.0

When DPCS 2.0 is enabled and you don't define any statement, you will receive an error: "Cannot find valid dcps for the dpcs type of 1", if you try to create a new candidate profile as per KBA 2081557 - DPCS 2.0 cannot find valid dpcs - Recruiting Management.

In order to set up a statement for DPCS 2.0:

  1. Admin Centre > Data Privacy Consent Statement Settings.

  2. Set up at least one statement.

  3. Click "Create New Statement":3.png

  4. Define countries and statement text in different languages:
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3) Reporting on DPCS 2.0 statement approval:

In order to report on candidate profiles where DPCS 2.0 statement is accepted or declined:

  1. Navigate to Admin Centre > Data Privacy Statement
  2. Click "View History":
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  3. Click "View Log":
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  4. You can pull a detailed report on DPCS 2.0 acceptance / declination:
    8.png

See Also

2081557 - DPCS 2.0 cannot find valid dpcs - Recruiting Management

2080965 - Candidate Anonymization - Recruiting Management

2088065 - Legacy Purge - Data Retention Management

2080965 - Candidate Anonymization - Recruiting Management

2635179 - Data Retention Time Management configuration in Recruiting

Keywords

DPCS 2.0, Data, Privacy, Consent, Statement, setup, enable, configuration, version, report, approval , KBA , LOD-SF-RCM , Recruiting Management , How To

Product

SAP SuccessFactors Recruiting all versions