2344584 - How to add access to Role-Based Permission Admin features

• How to grant permission for a new admin user to the following admin features:
  • Manage Permission Groups;
  • Manage Permission Roles;
  • User Role Search;
  • RBP Troubleshooting;

• How can administrator users' see 'Set User Permissions' in the Admin Center?
• How to access the admin tools: "Manage RBP Admin Access"?
• Changes in the 1H2026 Release: "Manage RBP Admin Access" and "Manage Super Admin Access" are now two separated tools. 

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

SAP SuccessFactors HCM Suite

1. How to grant permission for a new admin user to the following admin features
2. How can administrator users' see 'Set User Permissions' in the Admin Center
3. How to access the admin tool "Manage RBP Admin and Super Admin Access"
4. Changes in the 2H 2025 Release: Manage RBP Admin and Super Admin Access
5. Important Notes

1. How to grant permission for a new admin user to the following admin feature:

To access the features "Manage Permission Groups", "Manage Permission Roles", "User Role Search" and "RBP Troubleshooting", users must be added to the group of users allowed to access the feature "Manage RBP Admin and Super Admin Access". You can follow the steps below to add user:

1. Navigate to Admin Center.
2. Search for "Manage RBP Admin Access" or search it directly from Action Search.
3. Click in the Add User button and select the users you want to add.
   
   
   
   
4. On the dialog window, search for the User you want to add. Check the accesses that you want the user to be able to access:
    
   Note: 1) View = only allows visibility to the tool while 2) Edit = allows view and edit capabilities on the RBP tool. When Edit Permissions are provided to either Group or Role, View permissions of the corresponding tool is automatically enabled. 
   
   

   Tool	Sub-Feature	Required Permission
   Manage Permission Groups	—	View Group or Edit Group
   Manage Permission Roles	—	View Role or Edit Role
   RBP Troubleshooting	User Role and Permission Search	At least View Role
   	Target Population Search	At least View Role
   	Compare Roles	At least View Role
   	User Group Search	View Role and View Group

   
   
   
   

2. How can administrator users' see 'Set User Permissions' in the Admin Center:

After adding the user by following the steps above, this is what the access will look like from Admin Center if you only enable View Group, View Role, Edit Group and Edit Role from Manage RBP Admin Access:

3. How to access the admin tool "Manage RBP Admin Access":

Manage RBP Admin Access will be visible to both the Admin Overseers and Super Admins on Manage Super Admin Access page with the "Manage RBP Admin and Super Admin Access". More details on Manage Super Admin Access is here -> 3730679 - [1H26] Manage Super Admin Access - SAP for Me

4. Changes in the 1H 2026 Release: Manage RBP Admin Access and Manage Super Admin Access

As of the 1H 2026 Release, the Manage RBP Admin Access and Manage Super Admin Access page has been separated and split into two admin tools. Previously, you managed RBP admins in Manage RBP Admin and Super Admin Access. Super Admins are now managed on Manage Super Admin Access page itself while the Manage RBP Admin Access manages the admins who have access to the RBP tools.

• Manage Super Admin Access: Managing Super Admin Access | SAP Help Portal
• Manage RBP Admin Access: Managing RBP Admin Access | SAP Help Portal

5. Important Notes:

• The RBP Troubleshooting replaces View User Permissions and consolidates/improves existing functions; View User Permissions reached End of Maintenance on November 15, 2024 and was deleted on May 16, 2025.
• These permissions will cover RBP API too.
• Only active users can be added to this, if a user who has access to Manage RBP Admin Access is changed to inactive status, the user will be automatically removed from Manage RBP Admin Access. If the user is later set back to active, they will need to be manually added again to Manage RBP Admin Access.
• As of the 1H 2026, the Manage RBP Admin and Super Admin Access has been separated and split into two: Manage RBP Admin Access and Manage Super Admin Access. 

• 2607738 - Manage RBP Admin and Super Admin Access is not visible
• 2186617 - Creating new Super Admin User in SuccessFactors
• 3596610 - Unable to search the "View User Permission" in Action Search (1H 2025)
• Manage RBP Admin and Super Admin Access

RBP administrator permission, sfadmin, IPSadmin, view user permission, manage permission roles, Set user permissions , KBA , LOD-SF-PLT-RBP , Role Based Permissions , LOD-SF-PLT-PRVR , Issues with Manage Provisioning Access Tool , How To