SAP Knowledge Base Article - Public

2353485 - Time Off Calendar Imports - Best Pratice Guidelines


What Best Pratices guidelines should I follow when importing Time Off Calendars?


  • SAP SuccessFactors Employee Central
  • SAP SuccessFactors HXM Suite


  • Importing Time Off Calendars is supported - but we do not recommend to import Time Account Details (or changing these manually) as these get created by calendar runs - For example - do not import accruals as these have associated a periodID number to allow for recalculations and it is risky to manually make changes such as this as it will lead to inconsistency of Time Off data - If you need to adjust balances or earned days please avail of the Manual Adjustment posting type, which is supported in the Import process OR make these changes via an Interim Account Update Calendar run;
  • Do NOT run more than 500 calendars - The system does not support more than these entries to be ran at the same period;
  • When importing calendars always use status READY TO RUN (if you want to start them manually via UI) or status SCHEDULED (with run date to trigger an automated run on a certain day);
  • Do NOT use RUNNING, START or WAITING FOR OTHERS. By using status RUNNING you run the risk that calendars of the same Time Account Type get executed at the same time and this might lead to overlap postings in the Time Account Details. As for START or WAITING FOR OTHERS, these are more internal statuses to avoid that Calendars run in parallel;
  • If there are several Calendars scheduled, the system determines the execution order automatically, as highlighted below:
    • Calendars of different time account types get ran in parallel;
    • Calendars for the same time account type have to run one by one.
  • When importing different types of Calendars, of different Time Account Types, please always follow this order:
    • Account Creation
    • Accrual Creation
    • Entitlement Creation
    • Interim Account Update
    • Period End Processing
  •  This way you ensure that, for example, when running accruals all your accounts have been created already.

See Also


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SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM all versions