SAP Knowledge Base Article - Public

2354912 - How to Deactivate Approval Process for an Expense Report

Symptom

You wanted to know how to deactivate the approval process for an Expense Report.

Environment

SAP Business ByDesign.

Reproducing the Issue

  1. Go to Application and User Management work center.
  2. Under Task Distribution - choose the Approval Processes view.
  3. In the field Show, select All Approval Processes active and scheduled.
  4. Select the approval process for Expense Report.
  5. Click on Edit Validity tab.
  6. Enter the Valid To Date and uncheck the box for Unlimited Validity.
  7. System does not allow and shows an error message: One Process must have an unlimited Valid To date

Cause

This is system behavior that it is not possible to deactivate the approval process for Expense Report once it is set.

Resolution

It is not possible to deactivate the approval process completely for an Expense report, but you can use the below workaround to stop review and approval process for an Expense Report.

  1. Go to the Business Configuration work center.
  2. Go to Implementation Projects View.
  3. Select the relevant Project and Choose Open Activity List.
  4. Go to Fine-Tune activities.
  5. Show All Activities and Find Business Task Management for Expense and Reimbursement Management Activity.
  6. Choose Open.
  7. Go to Edit Audit and Approval Scenarios.
  8. Deselect the check boxes Audit Required and Approval Required for each Country Version for which you don’t want that Expense Reports will be Audited or Approved.

 

Keywords

Expense report. Approval Process. , KBA , expense report , approval process , AP-ACC , Business ByDesign: Financial Accounting , How To

Product

SAP Business ByDesign all versions