2361536 - How to add a custom field for selecting users in a portlet - Employee Central

You want to add a custom field in a portlet, such as Personal Information or Job Information.
Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

• SAP SuccessFactors Employee Central
• SAP SuccessFactors HXM Suite

1. Navigate to Admin Center -> Manage Business Configuration
2. Select the portlet to which the custom field should be added
3. Select an unused custom string from the drop down and provide a valid label and enable the filed
   
4. Click on Details link on the right hand side of the row
5. Select Employee for Type of Reference Object and Edit for Visibility field
   
6. Click on Done followed by Save
7. Provide permissions for this field.
8. Test the field in UI.
   

Please Note:

• This custom field will show only active users in the instance to be selected.
• If you have selected and employee in this field that became inactive after, the information will not bee erased - it needs to manually removed. Keeping the inactive employee value will cause an error message to be triggered - see KBA 3343020 - Error when updating a user's Job Information or Terminating a user: Worker X is invalid. Enter an Active user ID as of date Y and try again
• You will need to add a Personal Information record for the employee being saved in this custom field i.e adding First and Last name. The system will then be able to pick up the Personal Information record and insert it into this field.
• You can apply target permissions to these fields also: 2513637 - Employee Central: Role-Based Permissions: Restrict "Worker" type fields to display only users that are in the Permissioned Users Target Population - 1708
• If you want to show the Job Title below the employee name when searching you will need to configure the standard field "Job Title" in the instance. For that you can add it via Admin Center->Manage Business Configuration->jobInfo->Enable stardard field "Job Title" or you can edit the Data Model adding the following text.  

standard-element id="title" max-length="255" required="false" matrix-filter="false">
<label>Current Job Title</label>
</standard-element>

• You will also need to update the users permissions so them are able to see this field. For that you can follow the steps:
• Admin center->Manage Permission Roles
• Select the user Role and click in "Permission"
• Select "Effective Dated Entities" 
• Mark the option "View Current" for jobInfo_job-title
• Click Done and click Save Changes
• After that the Job Title should be visible under the employee name when searching any worker type fields.

 

BCUI, MANAGE_BUSINESS_CONFIGURATION, user, employee, worker, user field, people field, inactive, job title, worker type field, add field, custom field , KBA , LOD-SF-EC-BCI , Manage Business Configuration (BCUI) & Data Models (XML) , LOD-SF-EC-JOB , Job Information , LOD-SF-EP-UI , People Profile UI (PP3 UI) , How To

SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Suite all versions