2383935 - Purchase Order With Free-Text Item of Type Expense is Un-Posted Due to Error Message: Cannot Find Account Determination Group For Product Category XYZ

You noticed that a Purchase Order with a free-text item of type Expense is showing up under Unposted Source Documents list with the error message Cannot find account determination group for product category XYZ (XYZ represents the ID of the product category).

However, when you go to the fine tuning activity Default Account Determination Group for Product Categories aiming to maintain an account determination group for the respective product category you realize that is only possible to maintain it for Materials and Services. There's no option to maintain an account determination group for expenses.

SAP Business ByDesign

1. Go to General Ledger work center.
2. Go to Source Documents view.
3. Show Unposted Source Documents list.
4. Select the row of the respective purchase order.

Notice the error message: Cannot find account determination group for product category XYZ.

When you create a service in Business ByDesign you have the option to flag it as an Expense, so it is treated as an expense for financial purposes.

When you create a purchase order with a free-text item (no Product ID given) and Item Type Expense, the system understands it as a service flagged as expense.

For this reason the system requires you to maintain a Default Account Determination Group for Services for the concerned Product Category.

You should maintain a Default Account Determination Group for Services for the respective Product Category in fine tuning activity Default Account Determination Group for Product Categories, option Edit Default Account Determination Group for Product Categories.

To maintain Account Determination Group for Product Categories, Please follow below steps.

1. Go to the Business configuration work center.
2. Select the Implementation Projects view.
3. Click Open activity list.
4. Go to Fine tune tab.
5. Show All Activities.
6. Search for Default Account Determination Group for Product Categories.
7. Click Open.
8. Maintain a Default Account Determination Group for Services for the respective Product Category.

After saving your changes you should be able to post the Purchase Order.

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