SAP Knowledge Base Article - Public

2402540 - Missing Purchase order ID for Freight Invoice in Monitoring Invoice Report.


When you pull list of invoices through Monitoring Invoice Report, the Purchase order ID will not appear against frieght invoices.


SAP Business ByDesign

Reproducing the Issue

  1. Go to Supplier invoice work center.
  2. Select the Reports List view.
  3. Search for Monitoring Invoice Report.
  4. Open the report and filter with Product X.

You can see that against the document ID Y (Freight invoice) there is no Purchase Order appearing in the purchase order ID column however against the Supplier invoice Z (Normal Invoice) the Purchase order is appearing.


For the Freight Invoice the distribution of amount happens on the Items in the Cost Distribution (Internal items) and not on the External Items which is present in the Item List.

The reason why this is done is that the cost can be distributed to more than one Invoicesin this case and accordingly the amount gets adjusted. For an External item there can be more than one Internal items. Hence the references of the Purchase Order will be stored at the internal item level.

The report Monitoring Invoices report shows information based on the Item ID (External Item) which contains the actual amount of the Purchase Order to be Invoiced.
The internal items mainly the Cost Distribution which has happened among several goods, returns that are done against that PO item. It mainly contains the reference amounts.


KBA , AP-SIP , Supplier Invoice Processing , How To


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