2420282 - User Data File (UDF) | How to control the fields visibility and their order

• How to add a custom field in the User Data File (UDF)?
• How to avoid a field from appearing in the User Data File (UDF) when exporting it?
• How to change the fields that will be visible in User Data File (UDF)?
• How to change the orders the fields will appear in User Data file (UDF)?

SAP SuccessFactors HCM Suite

• This can be achieved by changing the instance data model.
• If done via provisioning it must be performed by your implementation partner. For the case you don't have one, you can raise a support case under the component LOD-SF-PLT-PRV.
• It can also be done via Manage Business Configuration (BCUI)

# via Manage Business Configuration:

1. Go to Manage Business Configuration
2. navigate to Employee Profile > View Template > sysUserDirectorySetting > sysAllUserDirectorySetting 
3. Click Details
4. You can reorder the standard elements with the arrows
5. Click 'Finish'
6. Click 'Save'

# For implementation partners and support engineers:

The fields will appear in the User Data File according with the same order they're in the data model's "User Directory Setting (Entire Ordered List)" section.

Example:

• Data model visualization:

<standard-element-ref refid="username"/>
<standard-element-ref refid="firstName"/>
<standard-element-ref refid="lastName"/>

• User Data File visualization:

"Username","First Name","Last Name".

To effective change it, go through the following steps:

1. Go to the instance Provisioning page and download the data model;
2. Open it and go to the "User Directory Setting (Entire Ordered List)" section;
3. Perform the needed changes (add, remove or reorder fields) and save the file;
4. In Provisioning, import the changed data model;
5. The changes will now take effect in the data model.

You can check the results of your changes by exporting a template of your User Data File in either Employee Import or Export features.

You may refer to KBA 2088061 - Standard Field not showing on User Data File (UDF) and Basic Import template from Employee Export/Import Employee Data tools, to have assistance on how to adjust the data model properly.

Notes:

• A few columns like STATUS, USERID, ASSIGNMENTUUID are system driven and placing cannot be change.
• The turnover time for change request in support is 3-4 weeks;
• We strongly advise performing a backup of data model before doing the changes and importing it again.

• KBA 2751107 - How to download the template for Employee Import?
• KBA 2088061 - Standard Field not showing on User Data File (UDF) and Basic Import template from Employee Export/Import Employee Data tools 
• Editing a User Information Field for People Profile with BCUI

Employee import, Employee export, changes on UDF, User Data File, add fields, remove fields, BCUI, Manage Business Configuration , KBA , LOD-SF-PLT-MNG , Manage user Issues , LOD-SF-PLT-UIM , Employee Import Issues , LOD-SF-EC-BCI , Manage Business Configuration (BCUI) & Data Models (XML) , LOD-SF-EC-PER , Person Data (All Person Data Types) , How To